Accountant, Financial Reporting, Accounting Manager

Summary:The Accountant plays a key role in managing and maintaining the financial records for the Child Nutrition Program (CNP). The individual in this role is responsible for handling business transactions on a daily, monthly, and yearly basis. This includes verifying, allocating, and posting transactions into the correct financial journals, while ensuring that all transactions are documented with supporting evidence and comply with applicable regulations.

Essential Duties and Responsibilities:Perform the following duties; other duties may be assigned. Most duties performed using customized computer software. The Accountant will perform the following duties, with additional tasks as assigned. Most responsibilities will be executed using specialized accounting software.

• Financial Reporting & Analysis:
• Prepare and analyze financial statements, ensuring they are accurate and in compliance with accounting standards, regulatory requirements, and diocesan guidelines.
• Reconcile the general ledger regularly to ensure all transactions are recorded accurately.
• Generate monthly, quarterly, and annual financial reports, including trial balances, income statements, and reports detailing student accounts and café expenditures.
• Assists the Executive Director in the creation of financial forecasts and budgets for the CNP program.
• Financial Systems Management
• Enters and updates financial information in the accounting software, making sure records are accurate and current.
• Manages user access and permissions in the financial management software to ensure proper security and role-based functionality.
• Track and may enter cafeteria equipment assets.
• Works with the software support provider to ensure proper system functionality and to develop and troubleshoot custom reports that meet user and organizational needs.
• Verifies and enters data into financial system.
• Accounts Payable & Receivable:
• Manage accounts payable and accounts receivable processes, ensuring timely and accurate processing of invoices, tracking payments, and following up on collections when necessary.
• Manage and track vendor payments, ensuring accurate allocation to the appropriate accounts.
• Verify payment records from cafeterias and external vendors, ensuring all transactions are properly documented and reconciled.
• Reconcile daily cash entries, balancing receipts and preparing necessary records for future reference.
• Ensure all bank deposits are prepared accurately, including the logging and maintenance of deposit receipts.
• Process and issue 1099 forms as required.
• Review, update, and verify Diocesan benefits billing for accuracy.
• Audit & Compliance:
• Leads both internal and external audits by providing necessary documentation, explaining financial transactions, and ensuring compliance with audit requirements.
• Ensure adherence to diocesan financial regulations and standards by maintaining and implementing necessary internal controls.
• Oversee the audit process by managing the preparation and review of financial records, ensuring all documentation is accurate, organized, and easily accessible for auditors.
• Coordinate with auditors to facilitate smooth audits and address any issues or discrepancies promptly.
• Ensure that all transactions are compliant with applicable local, state, and federal financial regulations.
• Works with CNP Executive Director and other staff members to ensure compliance for federal and state audits.
• Ensure implementation of effective internal control systems to prevent errors, fraud, and ensure the integrity of financial data.
• Vendor & Financial Records Maintenance:
• Update and create vendor records (W-9, ACH registration forms, etc.) in the accounting system and ensure that all financial transactions, including those from external vendors, are accurately posted and verified.
• Verify all data received from CNP cafeterias, and ensure records are accurate, reconciling discrepancies where necessary.
• Cash Management & Bank Reconciliation:
• Oversee the reconciliation of 10 bank accounts on a regular basis, ensuring the accuracy and completeness of financial transactions related to CNP funds. Manage the process to identify discrepancies, implement corrective actions, and maintain the integrity of financial records.
• Manage and review the weekly bank reconciliation reports submitted by Café Managers, ensuring accuracy, completeness, and timely resolution of any discrepancies.
• Maintain accurate financial records regarding daily cash, checks, and ACH payments from cafeterias and vendors.
• Training & Development:
• Guide and support staff in using accounting software effectively, while ensuring they follow proper financial documentation practices and maintain clear separation of duties.
• Train and assist Café Managers with bank and check scanner software and hardware to ensure smooth, efficient use.
• Provide ongoing training and support to accounts payable staff, interprets internal accounting policies and procedures and helps them understand and follow them.
• Financial Insights & Department…