Payroll Specialist

Hajoca Corporation is one of the country’s largest privately-held wholesale distributors of plumbing, heating & cooling, and industrial supplies. Founded in 1858, Hajoca is a company based on the principles of “Service, Integrity, Reliability,” and on relationships of trust and support with teammates, customers, and suppliers. Throughout its history, Hajoca has played an active role in shaping advances in plumbing. However, we attribute our success to two simple truths;

a unique business philosophy and talented people. Hajoca is all about the people, who give us our advantage, and who will guide us successfully into the future.

Hajoca has over 400 locations nationwide, called Profit Centers; and at the foundation of our family of businesses is a National Support Center (NSC) where Centers of Excellence are dedicated to enabling the success of our Profit Centers.

The Payroll team in our National Support Center (NSC) is looking for a Payroll Specialist at their Baton Rouge, LA office. This is a hybrid role, requiring three days in office.

Pay for this position is between $45,000 and $55,000 per year at this location.

Are you proficient in payroll? Are you skilled at handling confidential information with the utmost discretion? Are you driven by details and conscious of compliance? If so, then we’d like you to join our dedicated team as a Payroll Specialist.

The Payroll Specialist I – Maintenance is responsible for performing general payroll administration and maintenance functions while supporting broader payroll operations. This role works closely with internal stakeholders and Time Entry Delegates to ensure accurate timekeeping, employee data maintenance, and payroll compliance. The position requires a working knowledge of all payroll processes and adherence to Company policies, procedures, and applicable laws.

• Oversee the collection of time and absence data from all company locations and coordinate with Time Entry Delegates as needed to resolve time-related issues.
• Manage and process Time Entry Delegate changes.
• Design, update, and deliver training related to Payroll System time entry and attendance, as needed.
• Maintain an understanding of payroll systems, tax regulations, and compliance, and ensure that teammates are paid on time and in accordance with applicable laws and internal policies.
• Maintain and update current teammate records, including position and compensation changes, transfers, and other personnel adjustments.
• Accurately input new teammates into the HRIS (Dayforce) and payroll systems, ensuring timely setup of all necessary information.
• Handle extra payment forms, ensuring correct calculations and timely processing of all adjustments.
• Manage employee terminations, ensuring final paychecks are processed in accordance with state-specific legal requirements.
• Investigate, address, and resolve inquiries from field personnel regarding commission, payroll, or other areas of expertise, ensuring timely and accurate responses.
• Conduct quarterly and annual internal compliance reviews, ensuring all payroll processes align with company policies and legal standards.
• Maintain and update process documents related to the functions and responsibilities of the role, ensuring accuracy and consistency.
• Maintain a working knowledge of the duties performed by the payroll processors to provide support in their absence.
• Maintain confidentiality and safeguard sensitive employee and payroll data at all times.
• Collaborate with team members and support overall departmental objectives.
• Successfully complete required safety and compliance training programs as assigned.
• Perform other reasonably related duties as assigned by immediate supervisor and other management as required.

• 2 or more years of experience in payroll or a related function
• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC) is preferred.

• Be proficient in payroll software (Dayforce preferred).
• Have strong knowledge of payroll regulations, tax laws, and best practices.
• Effectively use Microsoft Office software to communicate via email and to review reports and…