Executive Assistant

Join to apply for the Executive Assistant role at Goodwill Industries of Central Michigan's Heartland

Purpose or General Objective: This position is primarily responsible for managing the information, materials and processes of the Executive Office and the Board of Directors.

• Provide detailed administrative support to the President/CEO such as scheduling, travel arrangements, taking, transcribing and maintaining minutes, notes and action plans from various Board, Executive Staff and other meetings.
• Administer GICMH's Policy and Procedure Manual by obtaining Management and BOD approval for content as required.
• Administer GICMH's ongoing CARF Accreditation activities. Oversee and direct the activities of appropriate Executive Staff members to accomplish required tasks.
• Process daily mail and express mail from various vendors (Fed Ex, UPS, etc.) and purchase materials and postage as needed.
• Develop vendor relationships, solicit bids and purchase office supplies for the entire agency.
• Monitor office equipment such as fax, copier and postage machine and order repairs as needed.
• Maintain the confidentiality and security of organizational information and files.
• Schedule appropriate use of conference rooms for the CEO and Senior Management.
• Maintain the organization and appearance of the Battle Creek Campus.
• Exercise discretion and independent decision making, act on behalf of the President/CEO in his/her absence as appropriate.
• Support marketing and media outreach as directed by the CEO, including managing content on GICMH website, Mood Media, and other vendor(s) or third party providers.
• Collaborate with GICMH executive staff to develop marketing opportunities with GICMH territory.
• Stay current on new technology, agency programs, grants and procedures that impact the position and the agency.
• Other duties as assigned by the President/CEO.

• Ability to process sensitive and highly confidential information in a professional and confidential manner.
• Customer service skills in a professional office environment.
• Proficiency with Microsoft Office Products, including Word, Access, Excel, PowerPoint, Outlook and remote conferencing software as required.
• Strong initiative, cordiality, punctuality, and dependability.
• High School diploma or GED. Additional education beyond high school is preferred.
• Five or more years of increasingly responsible Executive Administration experience is required.
• Excellent written, electronic and verbal communication skills.
• Positive, helpful and professional interpersonal and customer service skills.
• Supervisory training and experience helpful.
• Ability to process information and act independently and take initiative where appropriate.
• Experience working with persons with disabilities and other barriers to employment preferred.

Mid-Senior level

Full-time

Administrative

Administrative and Support Services

Location:

Kalamazoo, MI

Salary: $45,000.00-$50,000.00

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