Finance Specialist; WKKF

Serve as a partner and resource to support all staff in complying with budget and financial for Ends achievement by providing audit, contract, evaluation, governance, grant and legal support with the highest degree of professionalism and integrity.

Provide generalist accounting support to both the finance department and the organization including timely processing of financial transactions with appropriate application of accounting procedures and foundation polices/procedures, assist with organizing foundation financial documentation, analytical and technical support, appropriate financial advice, and troubleshooting/problem solving.

A specialist at the foundation generally has the following responsibilities:

• Serve as first point of contact and liaison
• Provide technical support and assistance to key internal and external contacts including grantees, vendors, community partners and others.
• Develop and present information (reports, briefings, presentations, etc.)
• Ensure integrity of data in organizational programming and financial systems
• Handle administrative and logistical processes (correspondence, scheduling, travel, meeting prep and follow-up)
• Assist with planning and execution of events and huddles

Specifically, the finance specialist is responsible for the following:

• Responsible for execution related to the organization’s cash management strategy by completing payments and controlling expenses by receiving, processing, verifying, and reconciling invoices and grant payments.
• Optimize use of the banking system by maintaining relationship with the bank officer as well as being the lead technical expert on the banking software and capabilities.
• Provide analytical and trouble-shooting expertise for financial aspects of programming and operations activities, particularly in the areas of vendor management by providing upfront invoice due diligence and resolving issues directly with vendors and WKKF staff.
• Develop a capacity for accounts payable within other departments and monitor application outside of the finance department to ensure processes and procedures are followed. Reconcile the contingent trust activity, vendor statements and daily cash to SAP including adjusting journal entries as needed.
• Act as a direct financial resource and liaison to supported departments to analyze issues and suggest solutions.
• Maintain working knowledge of finance functions to provide customer service for incoming inquiries.
• Support international operations through budget and financial analysis as directed; monitor and maintain cash flow and analyze the impact of new policies and procedures.
• Continually evaluate processes, procedures, and systems to provide recommendations for modifications that result in a more efficient and effective business environment.
• Attend and actively participate in finance team and organizational meetings to proactively serve supported areas.
• Monitor cash daily by recording all cash flows for foundation and trust cash accounts including investment cash flows. This includes organizing, analyzing and maintaining source documents for all cash flows.
• Reconcile private equity unfunded commitments in Back Stop.
• Monitor Foundation and Trust investment inboxes to ensure information is reviewed and filed/disposed of as appropriate.
• Responsible for execution related to the organization’s cash management strategy by completing payments and controlling expenses by receiving, processing, verifying, and reconciling investments.
• Support as needed the travel and expense report processing including analysis of system generated reports, handling individual exceptions as required, and working with individuals on travel related inquiries.
• Provide final review of staff travel expense reports as submitted for compliance with WKKF policy and prior to posting to SAP.
• Run and review 30/60/90 day outstanding credit card and expense reports, at least every other week. Follow up with staff on outstanding issues.
• Track balances owed to WKKF for personal travel items. Follow up with staff to ensure prompt payment.
• Prepare and submit weekly deposit via electronic deposit software. Post deposit and supporting documentation to…