Medical Secretary II Bronson Radiation Oncology

Medical Secretary II – Bronson Radiation Oncology – Full Time (80hrs/PP)

Location:

BBC Bronson Battle Creek

Responsibilities:

• Complete surgery scheduling of patients for physicians in the practice.
• Obtain necessary insurance authorizations for surgical cases.
• Provide codes for surgical cases for insurance authorization.
• Review work queues and post charges into Practice Management System for provider hospital and office billing.
• Validate documentation with correct dates of service and confirm selection of appropriate billing codes.
• Run reports (e.g., Charge Summary) as necessary for physician review and CBO.
• Maintain spreadsheets tracking authorizations and surgical case/procedures.
• Relay messages to providers and perform general clerical duties including internal/external correspondence and answering telephones.
• Complete required forms or letters as necessary.

Additional Clinical Duties (Trauma):

• Assist with scheduling of meetings, documentation of minutes, depositions, rep visits.
• Responsible for patient clinic scheduling, FMLA paperwork, prescription refills, and follow-up care.
• Maintain call calendars within practice and Bronson Call systems.

Infusion Scheduler Duties (optional):

• Schedule chemotherapy appointments and related procedures at the Bronson Cancer Center – Kalamazoo.
• Make schedule changes as needed for patient or provider schedules.
• Ensure an accurate and safe schedule for the Cancer Center infusion room.
• Confirm treatments have an authorization prior to scheduling.
• Communicate with patients regarding appointment updates.

Qualifications:

• High school diploma or general education degree (GED) required.
• 6-12 months coding experience in a health care setting preferred.
• CPC preferred.
• Medical Assisting Certificate required for Trauma duties.
• Knowledge of ICD‑9 and CPT coding with emphasis on area of specialty.
• Strong medical terminology.
• Proficiency with word processing, spreadsheet, presentation programs, databases, and other software relevant to the job.
• Excellent communication skills (oral, face to face, telephone, written) and positive customer relations orientation.
• Ability to work independently and demonstrate effective problem solving.

Physical and Mental Demands:

• Requires regular walking, standing, stooping, bending, sitting, and light weight lifting.
• Work may involve high levels of mental/visual fatigue and close tolerances.

Bronson Healthcare Group and its affiliates ("Bronson") strictly prohibit the acceptance of unsolicited resumes from individual recruiters or third-party recruiting agencies. Unsolicited resumes sent to any employee of Bronson will be considered the property of Bronson.