Attendance​/Registrar Clerk

Please contact the district or school with any questions regarding this position.

Job Title: Attendance/PEIMS Clerk Exemption Status/Test: Nonexempt

Reports to: Principal

Dept./School: Assigned Campus

Primary Purpose

Maintain accurate attendance records for the campus. Under close supervision, perform data entry including attendance, Public Education Information Management System (PEIMS) data, and grades.

Qualifications Education/Certification

High school diploma or GED

Special Knowledge/Skills

• Ability to use software to develop spreadsheets and databases, and do word processing
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance
• Ability to meet established deadlines

Experience

____ years data entry experience

Major Responsibilities and Duties Records and Reports

• Collect and enter attendance and PEIMS data into established database and verify accuracy according to prescribed procedures.
• Maintain student records and process requests for student information and transcripts. Process new student records, including requesting transcripts and records from other schools.
• Assist parents, students, and faculty with questions regarding student attendance.
• Contact parents/guardians to verify student absences as needed and report attendance problems to designated administrator.
• Compile, maintain, file, and distribute all reports, records, and other documents as required following established procedures.

Other

• Assist in campus office as needed.
• Maintain confidentiality.
• Follow district safety protocols and emergency procedures.

Supervisory Responsibilities

None

Mental Demands/Physical Demands/Environmental Factors Tools/Equipment Used

Standard office equipment including personal computer and peripherals

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

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