Human Resource & Benefit Specialist

Human Resource & Benefit Specialist / Bay City ISD

Contact the district or school for questions regarding this position.

Exemption Status/ Test: Nonexempt

Reports to: Chief Human Resource Officer

Department/ School: Administrative

Minimum Salary: $39,252

Annual Work Calendar Days: 226 Days

Provide support for daily human resource operations. Handle routine HR inquiries and provide responsive and knowledgeable assistance to employees. Coordinate and maintain the employee benefits program for the district, verify and monitor certification status of applicants and employees, and manage all personnel files. Position will be a heavy customer service representative of Bay City ISD, as they are assisting new hires, current, and former employees with human resource, leave, and benefit questions.

• Medical coverage starting at $60/month
• Employee & Dependent coverage starting at $343/month
• Optional add‑on benefits such as dental, vision, and disability
• Leave benefits, personal leave and sick leave days

Bachelor’s degree preferred, not required.

• Knowledge of administration of employee benefits programs and applicable laws
• Ability to interpret and disseminate insurance and benefits information to individuals and groups
• Strong organizational, communication, and interpersonal skills
• Ability to effectively present information in one‑on‑one and to small and large groups of employees
• Proficiency in Skyward and/or Ascender
• Proficiency in keyboarding and file maintenance
• Ability to use software to develop spreadsheets, databases, and do word processing
• Excellent organizational skills

Two years of experience in human resources, benefits, or related field.

• Process, receive, update, and review all paperwork for employees and substitutes. This includes salary and account information/updates for employees. Maintain HR information database to ensure that employee information is accurate, current, and reliable.
• Maintain position control system in an accurate and timely manner. Reconcile job descriptions with position control to ensure that there is a job description for every job. Follow up with supervisors to make certain that job descriptions are reviewed and updated on a regular basis.
• Conduct and schedule all new hire orientations with other HR personnel.
• Assist in ensuring district compliance with federal and state laws and regulations. Supports District PEIMS Coordinator with monthly, quarterly, and annual submissions.
• Responds to all Public Information Requests.

• Enter, update, and maintain personnel files and data to include assignment, reassignment, salary changes, and separations for all employees, including receiving and routing changes (e.g., name, address change).
• Process requests for official district records, including maintaining log of records requests, retrieving documents, copying, and mailing records
• Enter and update employee information in central database.
• Prepare and maintain employee service records.
• Administer the records storage and destruction process of personnel records following established records retention schedule and requirements of the Texas State Library and Archives Commission. Assist with the purging of records and coordinate the imaging of inactive HR Records.
• Verify annual performance evaluations are turned into HR and filed.
• Exceptional communication skills when dealing with district personnel and outside business partners.
• Administer the district’s health insurance and optional employee benefits programs to ensure quick, equitable, and courteous resolution in a confidential atmosphere.
• Point of contact and interaction for the district’s relationship with insurance vendors and third‑party administrators.
• Provides semi‑monthly reconciliation for benefit payments/coding/deductions.
• Facilitate and conduct benefits orientation meetings and enrollment of new employees in benefit plans. This includes annual open enrollment process.
• Facilitate annual open enrollment process, including making group presentations and preparing, distributing, and receiving materials and forms.…