Contract Administrator, Specialist III

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At Fluor, we are proud to design and build projects and careers. We are committed to fostering a welcoming and collaborative work environment that encourages big-picture thinking, brings out the best in our employees, and helps us develop innovative solutions that contribute to building a better world together. If this sounds like a culture you would like to work in, you’re invited to apply for this role.

Job Description

The purpose of this position is to perform the essential job duties and functions listed below with the overall objective of helping to improve the Corporation’s overall business performance, deliver added value to our shareholders and joint venture partners, reduce leakage, and promote consistent and cost effective solutions across business lines, projects and locations. This role performs duties, as assigned, and may support one or more Contract Administrator with typical routine duties.

This position typically provides oversight for up to ten (10) noncomplex contracts on Fluor projects. This role assures compliance with all statutes, regulations, and contract terms and conditions. The individual will be required to participate in the collection of information of reports related to their assigned contracts. This role provides guidance on project and Fluor processes and practices to junior contract administrators.

• Participate in the pre‑qualification of bidders (including capabilities, capacities, and financial studies), monitor and track contractors’ compliance to Fluor’s Health, Safety and Environmental (HSE), Quality and Finance procedures currently in place
• Establish and maintain contract files in accordance with Fluor’s practice
• Prepare, maintain, retrieve, and communicate records, reports, or documents that may be required to meet corporate and Contract Management requirements
• Coordinate the timely issuance, distribution, or response of information, invoices, and correspondence
• Use reference systems to record and maintain project contract data
• Other duties as assigned

Basic Job Requirements

• Accredited four (4) year degree or global equivalent in applicable field of study and four (4) years of work‑related experience or a combination of education and directly related experience equal to eight (8) years if non‑degreed; some locations may have additional or different qualifications in order to comply with local requirements
• Ability to communicate effectively with audiences that include but are not limited to management, coworkers, clients, vendors, contractors, and visitors
• Job related technical knowledge necessary to complete the job
• Ability to learn and apply knowledge of applicable local, state/province, and federal/national statutes and guidelines
• Ability to attend to detail and work in a time‑conscious and time‑effective manner

Other Job Requirements

• Participate in project functional audits
• Develop agendas and participate in project kick‑off and alignment meetings
• Prepare Project Contract Procedures
• Develop standard contract templates for a project
• Coordinate the timely issue/distribution/response of documents to the Contractor
• Coordinate/maintain control of Site Instructions
• Participate in the negotiation of contract terms and conditions, coordinate technical scopes of work including interface with all project disciplines (project controls, legal services, project management, construction, engineering, finance/accounting, and client)
• Participate in internal Request for Proposal (RFP) and RFP explanation meetings, contract pre‑award meetings, final negotiations, and drafting/finalization of contract documents
• Analyze commercial sections of proposals and coordination of technical proposal evaluations. Develop final proposal evaluations and prepare contract recommendations, and present recommendation to project team and/or client
• Perform contract management post‑award activities through evaluating and status contractors’ productivity, schedule adherence, contract change management, invoicing and claims avoidance
• Perform closeout of contracts, finalize outstanding contract issues, issue…