Construction Administrative-Baytown, TX

Department: Construction

Job Category: Administrative / Construction Operations Support

Job Type: Non-exempt (Hourly)

Salary Range: DOE

Reports to: Construction Management

Location: Baytown, Texas Construction Office – Supporting Multiple Jobs

Travel: Primarily office-based with occasional local jobsite, yard, or shop visits

Language: Bilingual English / Spanish Required

TGS offers a competitive compensation and benefits package that includes medical, dental, vision, life insurance, 401(k) with match, paid holidays and vacation, and a Safety Bonus Program.

The Construction Admin serves as a key connection between TGS field operations and the construction office. This position supports Construction Management, Superintendents, Foremen, and field crews by making sure daily field information is accurately documented, entered, communicated, and submitted on time.

A major focus of this position is HCSS Heavy Job administration, daily reports, employee timekeeping, payroll documentation, and communication between the field and office. The Construction Admin collects information from field supervisors, verifies that information for accuracy and completeness, enters required data into Heavy Job and other company systems, and follows up when information is missing or does not match.

This is not simply a data-entry or receptionist position. The person in this role should become familiar with the jobs, crews, supervisors, equipment, and day-to-day construction activity they support. They should be comfortable communicating directly with field personnel while maintaining accurate and organized office records.

The ideal candidate is computer-proficient, organized, dependable, comfortable working in a fast-paced construction environment, and capable of managing information for several active jobs at the same time.

• Serve as a primary administrative user of HCSS Heavy Job for assigned construction projects.
• Collect daily reports, crew information, employee hours, equipment hours, quantities, job numbers, cost codes, and other required information from Superintendents and Foremen.
• Enter and maintain daily construction reports in Heavy Job accurately and on time.
• Review field reports for missing or incomplete information and follow up directly with the appropriate supervisor.
• Verify that employees, equipment, hours, job numbers, and cost codes are assigned correctly before records are finalized.
• Maintain organized electronic records of daily reports and supporting field documentation.
• Help ensure Construction Management has accurate and current information regarding daily field activity.
• Become familiar with active jobs and crews so obvious discrepancies or missing information can be identified instead of simply entered into the system.

• Collect, review, verify, and enter employee time from field supervisors into Heavy Job and other payroll systems as required.
• Confirm employee names, hours worked, job numbers, cost codes, and other required payroll information.
• Reconcile submitted time against daily reports and crew information.
• Identify and resolve missing, duplicate, incorrect, or miscoded time by communicating directly with Superintendents and Foremen.
• Maintain payroll and timekeeping documentation for multiple active jobs.
• Prepare and submit payroll information according to established company payroll deadlines.
• Maintain organized supporting documentation so payroll entries can be verified when questions arise.
• Route payroll changes, employee-status paperwork, new-hire documentation, termination paperwork, and other required information to Payroll and Human Resources.
• Maintain confidential employee and payroll…