Secretary to Principal of Beachwood High School

Secretary to the Principal

The Beachwood City School District has an opening for a Secretary to the Principal for the  school year.

Start date:

November 10, 2026. 8 work hours per day. Experience in secretarial/clerical work in a school building preferred. Experience with Google Apps and Infinite Campus preferred.

Position:
Secretary to the Principal

Reports to:

Building Principal

Employment Status:
Beachwood Union of Support Staff (BUSS) Contract

Position Summary

• Provide administrative secretarial support directly to the building principal
• Serve as a resource to parents, students, staff, and other community members

Required Education, Experience & Qualifications

• High School education or equivalent
• Excellent computer skills with knowledge of various computer applications/technologies appropriate to duties
• Meet all health requirements mandated by law
• Experience in secretarial/clerical work preferred
• Satisfactory completion of BCII and FBI background checks
• Possession of a valid motor vehicle license

Job Responsibilities & Duties

• Perform highly responsible administrative secretarial support services to a school site administrator
• Coordinate the day-to-day operations of a school office
• Assist in arranging and coordinating school and/or student/instructional program activities and facility usage
• Participate in professional development activities; stay abreast of new developments that affect job responsibilities
• Exhibit professionalism, resourcefulness and understand complex interactions when evaluating a problem
• Provide dependable, competent service that is thorough, accurate and effective
• Act as a unifying source, maintain excellent relations with co-workers and supervisors
• Anticipate the needs of our stakeholders, staff and students; actively seek customer feedback
• Receive, process, facilitate, and disseminate student/instructional program information between the school office, school district, public and community agencies, parents, staff, and students
• Maintain the confidentiality of sensitive information
• Provide training, guidance and assistance to other school site personnel; serve as a resource regarding applicable rules, regulations, policies and procedures
• Administer basic first aid to students in need, including medication dispensing as delegated
• Establish and maintain school staff filing systems; monitor student attendance
• Prepare purchase requisitions/order equipment and other supplies
• Maintain, receive, and respond to requests regarding student files including, but not limited to, enrollment/withdrawal, attendance, test scores, transcripts, bus transportation, course grades, health/immunization and lunch eligibility
• Schedule meetings, staff interviews, student interviews and orientations; notify participants of meeting dates and takes minutes as necessary by building principal
• Coordinate and monitor substitute coverage
• Utilize various technologies, including email, student information system, and calendar
• Receive, open, and distribute incoming mail
• Perform other duties as assigned

Required Knowledge,

Skills And Abilities

• Knowledge of effective office principles, procedures, and practices
• Knowledge of correct English usage, grammar, punctuation, vocabulary, and spelling
• Knowledge of principles of customer service
• Knowledge of basic financial record-keeping, budgeting, accounting, and mathematics
• Knowledge of computer office software application programs utilized for communication, accounting, word-processing
• Ability to use the student information system for a variety of tasks, including but not limited to: record and report attendance, schedule classes, and report progress
• Knowledge of applicable state and federal laws, rules, and regulations
• Ability to understand and carry out directions independently
• Ability to communicate effectively and tactfully in both oral and written form
• Ability to quickly identify problem areas or situations, isolate problem causes and take appropriate action to resolve problems identified
• Ability to prepare and maintain accurate records, files, and reports
• Ability to make sound professional decisions
• Skill in interacting with staff, students, parents and public with sensitivity, tact and diplomacy
• Ability to maintain confidential information such as medical and legal records
• Ability to respond to routine questions and requests in an appropriate and timely manner
• Ability to work under deadline pressure and extra hours if needed on assignments
• Strong interpersonal/human relations skills

Personal Conduct Requirements

• The employee shall…