Administrative Assistant

Job Title:

Administrative Assistant

Job Description

The Administrative Assistant plays a crucial role in maintaining and updating inventory, shipping, receiving, and order records. You will process purchase orders, bills of lading, packing slips, and other documentation, while managing data within ERP, WMS, or company systems. Additionally, you will schedule inbound and outbound shipments and assist with inventory counts, audits, and reconciliation activities.

Responsibilities

+ Maintain and update inventory, shipping, receiving, and order records.

+ Process purchase orders, bills of lading, packing slips, and other documentation.

+ Enter and manage data within ERP, WMS, or company systems.

+ Schedule inbound and outbound shipments.

+ Assist with inventory counts, audits, and reconciliation activities.

+ Prepare reports related to inventory, shipments, productivity, and performance.

+ Coordinate communication between warehouse personnel, vendors, and customers.

+ Ensure filing systems and warehouse records remain organized and accurate.

+ Assist management with special projects and other administrative duties as assigned.

Essential Skills

+ Proficiency in administrative support and data entry.

+ Experience in administrative assistance and order fulfillment.

+ Familiarity with ERP systems, specifically Acumatica.

+ Competence in using Microsoft Office applications.

Additional

Skills & Qualifications

+ Strong work ethic and good quality performance.

+

Experience with serial part address lookup.

+ Ability to adapt and assist in a variety of administrative tasks.

Work Environment

The role is based onsite in a warehouse environment, with a typical work shift from 7:00 AM to 3:30 PM. There are opportunities for overtime. The dress code is appropriate for a warehouse setting.

Job Type & Location

This is a Contract position based out of Beachwood, OH.

Pay and Benefits

The pay range for this position is $21.00 - $21.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Job Type & Location

This is a Contract position based out of Beachwood, OH.

Final date to receive applications

This position is anticipated to close on Nov 10, 2026.

Workplace Type

This is a fully onsite position in Beachwood,OH.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence.

With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a Clearly Rated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarter (%20astoncarter)  for other accommodation options.

San Francisco Fair Chance Ordinance:
Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and…