Federal Contracts Coordinator

Keval Holdings, Inc.

Employment Type: Part-Time | Approximately 20 Hours Weekly
Location: New Castle County, Delaware | 100% On-Site
Starting Pay: $21.00 per Hour

Keval Holdings, Inc. is the parent company of a growing family of transportation businesses, including Keval Transportation Service, LLC and Keval Brokerage Transit, Inc. Together, our companies coordinate safe, reliable, and efficient transportation services for patients, healthcare providers, families, and communities—from dispatch to destination.

Our organization is committed to leadership, integrity, excellence, and continued growth.

Keval Holdings, Inc. is seeking an organized, dependable, and detail-oriented part-time Federal Contracts Coordinator to support our federal contracting and business development initiatives.

This position works closely with our external proposal development partner, who leads proposal writing, to track federal opportunities, coordinate documentation, monitor deadlines, and ensure accurate and timely submission of company information.

The ideal candidate is proactive, communicates effectively, and can manage multiple priorities while maintaining accurate records.

This is a 100% on-site position at our administrative office in New Castle County, Delaware. Candidates must be able to reliably commute to the office for all scheduled workdays. Remote and hybrid work arrangements are not available.

Federal Contract Coordination

• Serve as Keval's primary point of contact with our external proposal development partner.

• Identify and monitor federal contracting opportunities through SAM.gov and other procurement platforms.

• Gather company information required for proposals, including past performance, staffing, certifications, and pricing inputs from leadership.

• Monitor proposal schedules, follow up on outstanding items, and communicate potential delays to leadership.

• Review proposal drafts for accuracy of company information and completeness against solicitation requirements.

• Coordinate leadership approvals and confirm timely proposal submissions.

Pipeline Management & Reporting

• Maintain the Federal Contracts Pipeline and proposal calendar, tracking opportunities, amendments, deadlines, action items, registration renewals, and pursuit status.

• Maintain organized records of active, submitted, awarded, and unsuccessful opportunities.

• Prepare weekly progress reports for leadership identifying upcoming deadlines, outstanding requirements, and proposal status.

• Assist with tracking company registrations, certifications, and compliance-related renewal dates.

Administrative Support

• Maintain organized electronic records, correspondence, and proposal documents.

• Coordinate meetings and communications with leadership and external partners.

• Protect confidential company and financial information.

• Accurately record all hours worked using the company's designated timekeeping system.

• Perform other related duties as assigned.

• Minimum one year of experience in government contracting support, proposal coordination, project coordination, procurement administration, or a related field; two or more years preferred.

• Familiarity with SAM.gov and federal solicitation documents, including RFPs, RFQs, and Sources Sought notices.

• Strong organizational skills, attention to detail, and ability to manage multiple deadlines.

• Proficiency in Microsoft Word, Excel, Adobe PDF tools, and shared document systems.

• Experience maintaining spreadsheets, project trackers, calendars, and reports.

• Excellent written and verbal communication skills.

• Ability to work independently and collaborate with leadership and external partners.

• Ability to maintain confidentiality and handle…