Administrative Assistant

Keval Transportation Service, LLC, a Keval Holdings, Inc. company, provides safe, reliable, and compassionate non-emergency medical transportation (NEMT) services to patients, healthcare providers, and communities. We are committed to professionalism, punctuality, and providing a high-quality experience on every ride—from pickup to destination.

We are seeking a dependable, organized, and detail-oriented Administrative Assistant to support our daily office operations. This position is ideal for someone who takes initiative, communicates professionally, handles confidential information responsibly, and enjoys helping a busy office operate smoothly.

The Administrative Assistant will provide support in several areas, including scheduling, correspondence, recordkeeping, invoicing, receipt management, employee documentation, and general office coordination.

• Answer telephone calls and manage correspondence professionally.
• Schedule appointments, meetings, and maintain company calendars.
• Prepare, format, proofread, and distribute routine documents and reports.
• Provide general administrative support to leadership and staff.
• Monitor assigned tasks and follow up to help ensure deadlines are met.

• Prepare and distribute customer invoices accurately and promptly.
• Enter invoices, payments, expenses, and other financial information into Quick Books.
• Collect, organize, scan, and properly file company receipts.
• Match receipts with purchases, invoices, and supporting documentation.
• Assist with tracking outstanding invoices and following up as directed.
• Maintain accurate records to support bookkeeping and accounting functions.
• Promptly report missing receipts, billing discrepancies, or payment concerns.
• Protect confidential customer, employee, and financial information.

• Greet visitors and represent the company in a welcoming and professional manner.
• Coordinate routine requests with departments, employees, vendors, and outside partners.
• Relay messages and important information accurately and promptly.
• Respond to routine questions and direct inquiries to the appropriate team member.
• Maintain clear, respectful, and professional communication.

• Maintain organized digital and physical filing systems.
• Perform accurate and timely data entry into company systems and databases.
• Assist with employee onboarding documents and personnel recordkeeping.
• Organize and maintain operational, administrative, and financial records.
• Ensure documents are complete, properly labeled, and easy to locate.
• Follow company procedures for handling and storing confidential information.

• Order, organize, and maintain office supplies.
• Assist with office equipment, service requests, and vendor coordination.
• Help maintain a clean, organized, and professional office environment.
• Support special projects across departments as needed.
• Perform other related administrative duties as assigned.

• High school diploma or equivalent required; some college coursework preferred.
• Two plus years of administrative, clerical, or office support experience preferred.
• Experience using Quick Books for invoicing, recording payments, tracking expenses, organizing receipts, and maintaining financial records preferred.
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
• Experience using general office equipment, email platforms, calendars, and digital filing systems.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Professional written and verbal communication skills.
• Ability to manage multiple assignments and meet deadlines.
• Ability to handle sensitive and confidential information appropriately.
• Dependable, adaptable, and able to work independently and collaboratively.
• Willingness to learn new systems, procedures, and responsibilities.

• You anticipate needs and remain two steps ahead.
• You keep information accurate, organized, and easy to locate.
• You prepare invoices and maintain receipts carefully and promptly.
• You communicate with patience, clarity, and professionalism.
• You follow through on assignments and meet established deadlines.
• You remain calm, dependable, and solutions-focused in a busy office.
• You take ownership of your responsibilities and ask questions when clarification is needed.