Bookkeeper

This role is a versatile and detail‑oriented Office Manager & Bookkeeper responsible for day‑to‑day financial, administrative, and operational functions of a lean production and sales team.

$28.00/hr - $32.00/hr

• Proficiency with Quick Books Online required; experience with Quick Books Desktop is a plus
• Familiarity with inventory management systems preferable
• Manage accounts payable/receivable
• Enter bank and credit card transactions
• Perform credit card, bank, and loan reconciliations
• Assist with commission/revenue share tracking for sales partners
• Prepare internal monthly reports and assist with quarterly and year‑end reviews
• Support CPA with reconciliations, documentation, and audits

• Oversee office supplies, equipment, software subscriptions, and vendor relationships
• Maintain internal calendars, schedules, and shared files for production and client services
• Organize and maintain digital and paper records: contracts, production logs, compliance docs
• Coordinate meetings, plant tours, and internal team communications
• Assist in onboarding/offboarding employees, contractors, and production staff

• Support project tracking for client copacking runs and ensure deadlines are met
• Maintain and update client files with production orders, certifications, and labeling compliance
• Help coordinate email communications, signage/logistics, and production checklists
• Ensure timely archiving of completed or expired client files

• Maintain employee and contractor records, time tracking, and onboarding documents
• Assist with OSHA, FDA, and USDA compliance documentation and reporting
• Support safety audits, plant certifications, and vendor qualification processes

• 3+ years’ experience in bookkeeping, office management, or small business operations
• Strong proficiency with Quick Books Online and Microsoft Excel
• Excellent organizational and communication skills
• Ability to thrive in a fast‑paced, detail‑driven manufacturing environment

• Experience in manufacturing, food & beverage, or co‑packing industries
• Familiarity with compliance processes (FDA, USDA, OSHA)
• Understanding of production cost tracking and vendor management

This is a part‑time, W-2 role (30 hours per week). In‑office work is required, with flexibility in daily hours Monday–Thursday and occasional Friday availability as needed.