Administrative Assistant

The purpose of this position is to assist the Judge and his staff with administrative and clerical support and ensure that the Judge's office is operating professionally and efficiently. This class works under general supervision, independently developing work methods and sequences.

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

* As directed, provide general office administrative support to the Judge and his assistant.

* As directed, perform routine office duties such as opening the office and getting it ready for Court, opening and distributing mail, answering phones, disseminating messages, greeting and assisting the public, data entry and scheduling.

* As directed, assist in the screening all communications and requests from individuals seeking the Judge, either in person, by telephone or through the mail, to ascertain the reason for the contact and determine if the matter is appropriate for the Judge's consideration. Give inquiring individuals guidance by providing routine information, answering questions and referring them to appropriate resources as it applies to their situation.

* As directed, assist in answering questions and interacting with fellow employees, judges, attorney general, attorneys, law enforcement, public defender, the general public and others associated with cases.

* As directed, assist in coordinating and preparing Court Dockets to ensure cases are accurately set and that the docketed cases can be heard within the time constraints available based upon the daily schedule.

* As directed, assist in reviewing the accuracy of Orders and paperwork submitted for approval, draft and prepare Orders and paperwork for the Judge's approval.

* As directed, assist the Judge and the Foreclosure Clerk with the Foreclosure Sales and the processing the sale payments.

* As directed, assist in processing the Referral Fees of cases referred to the Judge, maintaining the Referral Fee excel spreadsheet, sending email payment reminders and drafting Disposal Orders for the Judge to sign on cases that have not paid the required fees in the required timeframe.

* Perform any other related work as assigned.

MINIMUM REQUIREMENTS:

* High School Graduation or GED equivalent.

* One (1) year of administrative or clerical support or related experience.

* Computer literacy with familiarity of Microsoft 365, Word and Excel.

All applicants tentatively selected for a position with Beaufort County Council will be required to submit to urinalysis to screen for the illegal use of drugs and to a background check prior to appointment. Employment is contingent upon clearing both the drug screening and background investigation. Beaufort County is an Equal Opportunity Employer.