Finance Operations Administration – Beaufort, SC

Overview

Position Title: Financial Operations Administrator
FLSA Status: Exempt
Employment Status: Full-Time
Date Created: June 20, 2025

Summary: Responsible to administer, advise, manage/coordinate and oversee the financial management programs and activities of the Beaufort Housing Authority’s (BHA) owned and/or managed properties and non-profit, including day-to-day financial operations; asset and debt management; directing, maintaining, and controlling an accounting system that properly reflects the financial position of BHA; interpreting, communicating and administering Generally Accepted Accounting Principles (GAAP), Governmental Accounting Standards Board (GASB), IRS, HUD standards and regulatory requirements, and BHA policies and procedures.

The role is crucial in ensuring accurate financial reporting by optimizing project profitability and process analysis. The ideal candidate will have a solid understanding of accounting principles, procurement, and the intricacies of development projects, along with exceptional leadership and communication skills. In addition, embraces technology and the ability to overcome resistance to change. This role assists in creating a positive and supportive work environment and establishes a culture of teamwork and communication.

The duties and responsibilities referenced below are the general nature and scope of work. Other responsibilities, duties, and skills may be required and assigned as needed.

• Ensures all accounting activities, day-to-day financial operations, and asset and debt management are in accordance with established legal, regulatory (GAAP, GASP, IRS, HUD), and BHA policies and procedures.
• Oversees and prepares entries and adjustments to BHA general ledger, financial records, files, and statements.
• Ensures internal and external financial transactions are accurately and timely recorded and reported.
• Maintains accurate fiscal records for annual audits, eliminating any findings or questionable cost.
• Prepares and electronically submits all required periodic, end of year and special reports and supporting documentation while ensuring accuracy and timeliness.
• Assists department/program managers with financial and variance analyses and budget preparation. Analyzes and calculates operating subsidy and revisions. Analyzes Units Months Leased (UML) and HUD-approved exempt vacancies. Prepares annual budgets and revisions. Monitors costs and expenses.
• Reconciles and balances financial statements and accounting records and ledgers. Analyzes revenue and expenditures. Researches and reviews financial activities, compiles findings and recommendations for managerial decision-making.
• Performs capital funds accounting and budgeting. Processes payment vouchers via eLOCCS, reconcile and disburse funds and expenditures.
• Invests surplus funds as needed.
• Analyzes financial data submission and management data submission at fiscal year-end prior to electronic submission to HUD.
• Develop and implement financial strategies to support development projects.
• Responsible for approving bi-weekly payroll and all quarterly financial reports.
• Oversees the procurement functions of the Agency and managed properties to include review of the payment process for compliance with Authority policies. Educates staff, vendors and partners of procurement and purchasing procedures. Makes recommendations to the Executive Director on improvements to policies and compliance with federal and state procurement guidelines.
• Oversees and/or performs bank reconciliation, track utility usage for Authority’s properties and processes journal entries for payroll tax deposit expenses, insurance allocation, utility check expense, tenant accounts adjustments, transfer of expenses and liability account adjustment.
• Responsible for completion and oversight of all electronic media financial submissions required by HUD and any federal and state agencies. Includes preparation and submittal of financial data via the Real Estate Assessment Center (REAC), as well as, quarterly tax forms, 1099’s and W-2 forms.
• Oversees annual audits and other third-party monitor reviews and audits in a timely…