Accounting and Construction Administrator

• Free uniforms
• Health insurance
• Paid time off
• Vision insurance
• 401(k)
• 401(k) matching
• Dental insurance

We are seeking a dependable, organized, and detail-oriented Accounting & Construction Administrator to join our team. This position will play an important role in supporting daily accounting operations and assisting our Construction team with administrative and project-related responsibilities.

The ideal candidate is someone who can multitask, stay organized in a fast-paced environment, communicate professionally, and manage multiple priorities while maintaining accuracy and attention to detail.

• Assist with Accounts Receivable, including customer invoicing and payment follow-ups.
• Prepare and process customer invoices, receipts, and payment records.
• Track incoming payments, checks, and outstanding invoices.
• Maintain accurate financial records and organized documentation.
• Assist with credit card transactions and payment processing.
• Communicate with customers and vendors regarding billing and payment inquiries.

• Provide administrative support to the Construction team.
• Assist with preparing construction proposals.
• Maintain and organize job files, project documentation, and customer records.
• Track project progress, deadlines, and outstanding documentation.
• Maintain accurate vendor records and ensure job-related invoices and receipts are properly documented and assigned to the correct projects.
• Update and maintain construction job cost spreadsheets to help track project expenses and costs.
• Assist with scheduling and coordinating construction-related activities.
• Communicate with subcontractors, vendors, customers, and insurance representatives.
• Assist with purchase orders, material orders, and job-related expenses.
• Ensure required paperwork, photos, and documentation are received and properly filed.

• Answer incoming calls and assist customers professionally.
• Manage emails and correspondence.
• Maintain electronic and paper filing systems.
• Assist with general office duties and other administrative tasks as needed.

• Previous experience in accounting, bookkeeping, or office administration preferred.
• Construction or restoration industry experience is a plus.
• Knowledge of Accounts Payable and Accounts Receivable.
• Proficiency in Microsoft Office, particularly Excel and Outlook.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to multitask and meet deadlines.
• Strong attention to detail and accuracy.
• Ability to work independently and as part of a team.
• Professional, dependable, and willing to learn.

We are looking for someone who takes pride in their work, is proactive, dependable, and enjoys being part of a team. This individual must be comfortable handling accounting responsibilities while also assisting with the daily administrative needs of a busy construction department.