Front Office Reception

Front Office Coordinator

We are seeking a reliable and highly organized Front Office Coordinator to support daily operations within a fast-paced distribution environment. This role serves as the first point of contact for visitors and staff while ensuring smooth communication, accurate record-keeping, and consistent front office procedures. The ideal candidate will have strong communication skills, attention to detail, and the ability to train and guide team members as needed.

Key Responsibilities:

• Manage front desk operations, including greeting visitors, answering phones, and directing inquiries
• Coordinate communication between departments to support efficient distribution operations
• Maintain accurate records, logs, and documentation (shipments, schedules, inventory updates, etc.)
• Assist with scheduling, data entry, and general administrative support
• Train new hires on front office procedures, systems, and expectations
• Ensure compliance with company policies and maintain a professional office environment
• Support leadership with reporting, tracking, and process improvements

Required Skills & Qualifications:

• Strong organizational and time management skills
• Excellent verbal and written communication abilities
• Ability to multitask and prioritize in a fast-paced environment
• Comfortable training and guiding others with patience and clarity
• Proficiency in Microsoft Office (Word, Excel, Outlook) and basic office systems
• Problem-solving mindset and attention to detail

Experience/Education:

• High school diploma or equivalent required
• 1–3 years of front office, administrative, or customer service experience preferred
• Experience in a warehouse or distribution environment is a plus

Work Environment:

• Fast-paced distribution setting with frequent interaction between office and operations staff