Project Administrator

WTI is an internationally recognized, family-owned design and engineering firm specializing in commercial aquatic venues such as water parks, aquatic centers, and sport swimming pools. We are seeking a highly organized and detail-oriented Project Administrator to join our dynamic team in the specialized field of aquatic design and engineering.

Hourly;
Full-Time In-Office;
Beaver Dam, WI

Construction Administration (CA) Support

• Oversee the intake, tracking, and distribution of key construction documents such as submittals, RFIs, construction bulletins, and ASIs.
• Ensure all materials are properly logged, reviewed, formatted, and uploaded across relevant platforms (Tonic, network drives, Blue Beam, Plan Grid/ACC, etc.) while maintaining up-to-date drawing sets and documentation for project teams.
• Manage and maintain project document workflows including the updating of WTI’s production calendar, formatting specifications, preparing sealed drawings, and organizing digital files.
• Ensure timely delivery of project documentation by uploading to relevant platforms such as Blue Beam, archiving sessions as needed, and coordinating print and mail items as needed.

Administrative & Team Support

• Provide ongoing support to project managers and team members through meeting coordination, documentation, and communication tasks. Responsibilities may include recording and managing weekly team meetings and coordinating Lunch & Learn sessions with vendors.
• Manage front desk operations, including answering phones, greeting visitors, signing for packages, and directing guests to appropriate staff, ensuring a professional and welcoming office environment.
• Assumes the responsibility of other duties assigned or needed.

• Associates degree in related field or equivalent experience is preferred.
• Minimum of one year of experience in a professional office environment.
• Previous experience working in the professional services industry, with general understanding of project management in the A&E or construction industries, is preferred.
• Proficiency in Microsoft Office products is required including ability to design and format documents for a professional look consistent with WTI and client standards.
• Excellent communication, customer service, and organizational skills.
• Demonstrated ability to build positive, professional relationships and work effectively within a team environment.
• Demonstrated flexibility and willingness to work to meet deadlines as required by client demands, expected and unexpected.
• Demonstrated ability to effectively prioritize multiple tasks and deadlines and possess excellent follow-through skills.

We'd love to hear from you!

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