Project Coordinator - Mechanical

Description

Since 1913, Hooper has grown to become a well‑respected electric power and mechanical contractor with headquarters in Wisconsin and regional offices in Colorado, Florida, and Ohio. Hooper provides a wide range of services to support commercial and residential clients and offers competitive compensation and many supportive benefits including Health, Dental, and Vision Insurance, Matching 401(k) plan, Paid Time Off (PTO), nine paid holidays, Identity Theft Protection, Life Insurance, as well as Short‑Term and Long‑Term Disability coverage.

Provides administrative support for the mechanical contract department.

• Assists project managers with letters, purchase orders, subcontracts, bids, proposals, transmittals, permit/inspection requests, pre‑qualifications, copying, scanning, phone calls, e‑mails, scheduling and meeting minutes.
• Assists with project setup including assigning job numbers, determining submittals and O&M requirements, and filling out the submittal schedule to start the submittal process.
• Verifies and approves invoices from vendors for project managers.
• Reviews weekly employee timecards for project managers.
• Composes and edits letters, memos, reports, procedures, etc., often from rough drafts, ensuring correct grammar, punctuation and spelling.
• Runs open subcontract/purchase order reports and distributes them to project managers.
• Assists in keeping prints up‑to‑date.
• Procures and returns plans for bids as directed.
• Performs other duties as assigned by supervisor and project managers.

• Preferred 2‑4 year degree in business, accounting or construction management.
• Strong written and oral communication skills; attention to detail and problem‑solving ability.
• Proficient with Excel and Word; requires good word‑processing skills and accuracy.
• Requires comprehensive understanding of the company’s organizational structure and mechanical terminology.
• Requires courteous, professional and diplomatic behavior when interacting with internal and external contacts.

• Routinely works from a sitting position with a computer. Repetitive typing and computer use required. Regular bending, twisting, and light lifting is common.

Entry level

Full‑time

Other

Construction

Hooper is an equal opportunity/affirmative action employer. Hooper considers candidates regardless of age, color, creed, disability, gender identity, national origin, protected veteran status, race, religion, sex, sexual orientation, and any other status protected by applicable local, state, or federal law.