HR Coordinator

GENERAL DESCRIPTION

The HR Coordinator reports directly to the Corporate HR Manager and performs a variety of HR-related duties/responsibilities for designated Branch location(s). The HR Coordinator provides support to the HR Business Partners.

ESSENTIAL JOB DUTIES/RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty at a satisfactory level. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential job functions. Essential job functions and duties include, but are not limited, to:

• Responsible for maintaining excellent customer service to the company employees.
• Receives, handles, and files confidential and private information to the company employees.
• Enters and maintains employee information in the databases of human resources information.
• Recruitment and Onboarding of New Hires
• Prepare New Hire paperwork and conduct New Hire Orientations
• Identify training needs for teams and individuals.
• Ensures all timecards are verified and accurate prior to the Payroll Manager processing payroll.
• Maintains HR files and record-keeping documents for designated Branch location(s).
• Helps with workers compensation matters for the Branch (i.e. compiling and processing workers comp reports, injury reports & HR notices, overseeing open claims to closure status, administering Company's modified-duty return-to-work program, and communicating with injured employees on WC benefits & leave-of-absence procedures).
• Handles all HR administrative duties related to the job for the Branch (i.e. filing, data entry, maintaining employee personnel files/records, maintaining Company bulletin boards, posting Job Openings, and day-to-day processing of personnel documentation.
• Prepares reports, correspondence, notices, memoranda, spreadsheet and other documentation in support to the HR departments needs.
• Represents VSI in a professional manner at all times.
• Excellent attendance and dependability is an essential requirement of this job and have the ability to work overtime as needed/required.
• Responsible for maintaining good-housekeeping habits by keeping work areas clean and organized during work shift.
• Establishes and maintains positive work relationships with co-workers, management, customers, and vendors/suppliers to create value and opportunity for VSI growth.
• Based on business needs, may be required to travel periodically.
• Maintain a professional demeanor, appearance and conduct at all times.
• Attends mandatory staff meetings and participates in group discussions.
• Performs other job-related job tasks, work assignments and/or special projects as directed/assigned by Management.
• Assist HR personnel as directed.

QUALIFICATIONS

The employee must have demonstrated experience and/or education as outlined below in order to satisfactorily perform the essential job duties and responsibilities. Qualifications may include, but are not limited, to:

• High School Diploma or equivalent GED certificate required;
• One (1) year of work experience in Human Resources; or
• Any combination of experience, education, and training that will provide the level of knowledge, skills, and ability required for the job.
• Proactive team-building and relationship building, including the ability to work individually and as a team member.
• Proficient PC skills (Microsoft Word, Excel and internal Company programs/applications).
• Proficient math skills (addition, subtraction, multiplication, division, common fractions and decimals).
• Demonstrate ability to communicate effectively in both oral and written communications.
• Proficient skills in reading, writing, and speaking the English language.
• Read, analyze and interpret general business procedures, work instructions, training materials, professional, etc.
• Ability to maintain a high-level of trust and confidentiality at all times.
• Attention to detail.
• Effective problem solving, resolution skills, and ability to exercise good judgement.
• Demonstrated customer services skills, ability to relate effectively and tactfully with all levels of the organization.
• Commitment to and demonstration of high ethical standards governing professional behavior and interactions.
• Ability to adapt effectively to workplace changes and new job duties and responsibilities.
• Ability to work efficiently in fast pace demanding work environment, ability to handle multiple job duties with frequent interruptions with calmness and professionalism.
• This position may require employee to operate Company provided vehicle or their own personal vehicle to conduct work-related business and therefore requires a valid drivers license, clean DMV record and current vehicle registration.

PHYSICAL DEMANDS AND WORKING CONDITIONS

The Physical Demands and Working Conditions of this job may require the employee to perform the following physical activities during the course of work. Reasonable accommodations may be made to enable individuals with disabilities to perform the Physical Demands and Working Conditions.…