Office Coordinator

Industry: Technology / Government Contracting

Location: Beavercreek, OH

Assignment Type: Contract, with potential for permanent conversion

Pay: $30–$38/hour

Work Schedule: Monday–Friday, 8:00 AM–5:00 PM

Benefits: This position is eligible for medical, dental, vision, and 401(k) during contract and upon conversation to permanent employee

About The Company:

Our client is an innovative technology organization specializing in artificial intelligence solutions and mission-critical support for national security and government operations. The organization combines technical expertise with advanced technology to help customers solve complex challenges across areas such as intelligence, logistics, and secure operations.

The team values accountability, collaboration, and initiative, creating an environment where employees can take ownership of their work and make a meaningful impact.

Job Description:

Our client is seeking a proactive and organized Office Coordinator to support daily office operations and provide administrative assistance to a small, collaborative team. This is an excellent opportunity for someone who enjoys staying organized, supporting employees, coordinating office activities, and taking ownership of a variety of responsibilities.

The ideal candidate is personable, detail-oriented, and comfortable working independently, as their direct manager is based remotely. This position requires a hands‑on approach, a positive attitude, and a willingness to assist with everything from general office upkeep to administrative coordination and project support.

The assignment is expected to last approximately 4–6 weeks or longer, with the potential to transition into a permanent position based on performance and business needs.

Key Responsibilities:

• Maintain a clean, organized, and professional office environment.
• Coordinate office supplies, equipment inventory, kitchen supplies, and conference room preparation.
• Review, edit, compile, and track program deliverables, status reports, and other documentation.
• Coordinate employee travel requests and review expense reports for accuracy and appropriate supporting documentation.
• Assist with employee onboarding and offboarding, including I-9 verification, with training provided.
• Maintain employee information, spreadsheets, meeting notes, and other confidential records.
• Track deadlines, deliverables, action items, and administrative tasks to ensure timely completion.
• Serve as a local point of contact for employees, program managers, corporate teams, and external business partners.
• Coordinate and assist with business meetings, employee gatherings, job fairs, and other office events.
• Provide additional administrative and project support as needed.

Qualifications:

• At least 3 years of administrative, office coordination, or related experience.
• Proficiency with Microsoft Office, particularly Outlook and Excel.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Ability to work independently and remain productive while supporting a manager based remotely.
• Strong written and verbal communication skills.
• A proactive, personable, and professional approach to supporting employees and maintaining office operations.
• Willingness to assist with a variety of responsibilities, including routine office tasks and more involved administrative projects.
• Comfortable accepting a temporary assignment with the potential for permanent employment.
• Experience with expense reporting platforms such as Concur is a plus.
• Military, veteran, or military spouse experience is a plus.
• The assignment is expected to last approximately 4–6 weeks or longer, with the potential for permanent conversion.
• The permanent position may offer a salary of $70,000–$90,000 annually.
• The…