Commercial Escrow Assistant

Commercial Escrow Assistant – Dream Finders Homes

We are seeking a Commercial Escrow Assistant to provide comprehensive administrative support to the Commercial Title Department. The role ensures accurate and efficient title processing by assisting with title searches, document preparation, file management, and communication with clients, lenders, attorneys, and underwriters. The ideal candidate is detail‑oriented, organized, and familiar with the commercial real estate and title insurance process.

• Assist Commercial Title Officers with all aspects of the title process from order opening through closing.
• Review, organize, and input title order information into the title production system.
• Request and compile necessary documentation, such as property reports, title commitments, surveys, and recorded instruments.
• Conduct basic title searches and prepare title reports under supervision.
• Coordinate with clients, lenders, brokers, attorneys, and internal departments to obtain required documents.
• Review legal descriptions, title exceptions, and recorded documents for completeness and accuracy.
• Prepare title commitments, endorsements, and final policies for delivery to clients.
• Track progress of files and ensure deadlines are met.
• Maintain accurate digital and physical file records in compliance with company standards.
• Provide exceptional customer service while maintaining professionalism and confidentiality.

• Education: High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
• Experience: 2+ years in title, escrow, or real estate—commercial experience strongly preferred.
• Knowledge: Title insurance procedures, legal descriptions, and closing documents.
• Technical
  
  Skills:
  
  Proficiency in title production software (e.g., Soft Pro, Ram Quest, Res Ware, or similar); strong computer skills, including Microsoft Office Suite (Word, Excel, Outlook).
• Other
  
  Skills:
  
  Excellent organizational skills and attention to detail; strong written and verbal communication; ability to prioritize and manage multiple files in a deadline‑driven environment; team‑oriented, with a positive and professional demeanor.

• Experience supporting commercial real estate transactions or working in a law firm, title company, or financial institution.
• Familiarity with ALTA policies, endorsements, and survey standards.

While performing the responsibilities of the job, the employee is required to talk and hear. Vision abilities required by the job are close vision. The employee is often required to sit and use their hands and fingers to handle, feel, and operate office equipment such as a computer, copier, and office supplies. In addition, the employee is occasionally required to stand, walk, reach with their arms and hands, and to stoop, kneel or crouch.

Reasonable accommodations can be made to enable employees with disabilities to perform the described essential functions of the job.

• Seniority level:
  Entry level
• Employment type:
  
  Full‑time
• Job function:
  Sales and Management

Equal Opportunity Employer.

Location & Compensation:
Beaverton, OR – Salary $1,500.00–$3,800.00;
Portland, Oregon Metropolitan Area – Hourly $19.00–$24.00.