Executive Administrative Assistant

Pacific Office Automation is the largest independently‑owned document imaging and technology dealer in the nation. Since 1976, we have grown to over thirty branches located in eleven western states: OR, WA, CA, AZ, NM, NV, UT, , CO, TX, & HI. With over 40 years of success in office equipment and technology sales/service, our growth and reputation have afforded us great relationships with top manufacturers such as Canon, Sharp, Konica Minolta, HP, Ricoh, Lexmark, and many more.

At Pacific Office Automation, you will find an amazing technology company full of growth opportunities, great benefits, and passionate coworkers who aim to help you succeed. Our company goals include being a long‑term employer, providing employees with training and certification to keep up with the fast‑changing technology of our office machines, devices, and software. At POA, we believe that all voices can and should be heard, regardless of seniority or tenure.

PACIFIC OFFICE AUTOMATION is looking for an experienced and professional Administrative Assistant to join our fast‑paced and growing service department at our headquarters in Beaverton, OR. Our ideal candidate will be energetic, flexible, have experience with problem‑solving and the ability to meet urgent deadlines while maintaining accuracy. This is a professional office atmosphere where teamwork is a must. The Service Administrative Assistant serves as technical and administrative support to the Regional Vice President of our Service department and will also be expected to assist with managing several other key departmental tasks and projects.

• Perform precise and detailed data entry across various databases.
• Provide frequent and comprehensive internal customer support.
• Manage the car fleet program, ensuring timely updates of registrations and titles, among other responsibilities.
• Assist in drafting and preparing memos for the VP of Service.
• Handle any other administrative tasks as needed.

• Proficient in Microsoft Excel, with the ability to perform tasks such as copy/paste, find, filter, custom sort by multiple columns, and manage multiple sheets within a single workbook.
• Proficient in Microsoft Word.
• Strong ability to follow instructions and take accurate notes.
• Minimum of 2 years of office experience, preferably in an administrative or customer service role.
• Capable of working both independently and collaboratively as part of a team.

• Advancement and growth into leadership roles
• Team‑player environment
• Medical/Dental/Vision/Life insurance plans
• Matched 401k
• PTO, Vacation, Sick Leave
• FSA/HSA programs
• Compensation: $20-$22/hr DOE

Pacific Office Automation is proud to be an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, national origin, ancestry, gender, sexual orientation, gender expression or identity, age, religion, veteran status, or any other characteristic protected by law. We celebrate our employees’ differences because we know that diversity makes us stronger.

• Entry level

• Full‑time

• Administrative

• Business Supplies & Equipment