Payroll & Benefits Specialist

This role offers the chance to work for one of the top local e-commerce firms in the area, rated among the best places to work in the State of Oregon. They offer growth opportunities, excellent benefits, and an engaging, fun work environment.

Payroll & Benefits Specialist is responsible for accurate, timely payroll processing and day-to-day benefits administration for employees across three affiliated companies and up to 13 states. The role supports a workforce of approximately 200 employees, maintains payroll and benefit records, reconciles payroll activity, responds to employee questions, and partners

with Human Resources, Finance, managers, brokers, carriers, and payroll vendors.

Compensation: $70-$78K/yr DOE

Availability: Monday - Friday, 8am - 5pm

• Process and validate full-cycle payroll for three affiliated companies, including regular and off-cycle payrolls, earnings, deductions, taxes, direct deposits, garnishments, bonuses, commissions, final pay, and other special payments.
• Administer payroll using company-designated payroll and HRIS platforms while maintaining accurate employee, pay, tax, deduction, direct-deposit, timekeeping, and organizational data.
• Review time and attendance records, identify missing or inconsistent information, coordinate corrections with managers, and meet payroll deadlines.
• Reconcile payroll registers, general-ledger reports, tax liabilities, benefit deductions, retirement contributions, and other payroll-related accounts; research and resolve discrepancies promptly.
• Coordinate payroll funding, reporting, and approval workflows with Human Resources and Finance while maintaining clear separation of duties and audit documentation.
• Own multi-state payroll administration for employees working in up to 13 states, including registrations, withholding, unemployment, wage-and-hour requirements, required notices, and coordination with internal and external resources.
• Manage quarter-end and year-end payroll activities, including W-2 review, taxable fringe benefits, payroll adjustments, reconciliations, and vendor deliverables.
• Administer employee benefit enrollments, changes, and terminations for medical, dental, vision, life, disability, retirement, flexible spending, health savings, and other benefit programs.
• Audit carrier invoices and payroll deductions, reconcile eligibility files, resolve enrollment and billing discrepancies, and coordinate corrections with employees, brokers, carriers, and payroll vendors.
• Support annual open enrollment, new-hire enrollment, qualifying life events, employee communications, system configuration, testing, and benefit-plan documentation.
• Serve as a knowledgeable first point of contact for employee and manager questions regarding pay, timekeeping, taxes, deductions, and benefits; protect confidential information and provide timely, service-oriented follow-through.
• Prepare employee census files and recurring and ad hoc payroll and benefits reports for Human Resources, Finance, leadership, auditors, brokers, carriers, and regulatory requirements.
• Maintain payroll and benefits procedures, calendars, controls, records, and retention practices; identify and implement improvements that increase accuracy, efficiency, consistency, and employee understanding.
• Travel to the Oklahoma location approximately 30% of working time, with cadence adjusted around payroll cycles, open enrollment, year-end, training, and business needs.
• Support payroll tax registrations, quarterly and annual filings, and year-end reporting, including W-2 and Form 1095-C preparation and reconciliation in coordination with payroll vendors and internal partners
• Administer employee leave programs and coordinate payroll and benefits impacts in accordance with federal, state, and company requirements.
• Maintain HRIS user access, workflows, forms, reports, employee data changes, and system troubleshooting across supported platforms.
• Support onboarding, employee orientation, and separations, including I-9 verification and training on timekeeping, payroll, benefits, and employee self-service tools.
• Maintain accurate personnel and payroll records, process employment verifications, conduct recurring data-integrity reviews, and protect confidential employee and compensation information.
• Contribute to Human Resources projects and perform other duties as assigned.

• Associate degree in Human Resources, Accounting, Finance, Business, or a related field preferred; minimum 3 years of full-cycle…