Human Resource Specialist

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Corporate Human Resources Full Time Human Resources Albany, OR, US

Full Time, Non-Exempt

Human Resource Specialist

Job Function:

Human Resources

Position Summary:

The Human Resource Specialist is a critical part of our HR Operational Model. They provide oversite and functional support for all operational HR work, supporting our Regional Human Resource Managers and HR Leadership Team. Functional partners include HR operational teams, HR Leadership, and MEI employees and staff. This role will support the operational tasks that support the employee lifecycle from pre-hire to retire.

Day-to-day tasks include but are not limited to employee and file record management, record-keeping and processing, employee service and contact support, processing employee hires, moves and changes, along with additional HR related activities.

Essential

Job Duties and Responsibilities:

• Employee records administration including the management of electronic files, databases, and paperwork for employees and employee changes; make timely changes to employee’s data as notified and approved; keep paperwork current and organized as appropriate for each employee.
• Process New Hires, employee changes and terminations in a timely and compliant manner
• Partner with internal HR Operational teams like Payroll, Benefits and Compensation as needed to process HR Operational tasks.
• Review and Audit remote I-9 paperwork, and support onboarding documentation and tracking for accuracy and compliance. Follow up with Regional Offices to ensure timely action on I-9 paperwork will be required.
• Provide timely and accurate reporting and analysis to support HR initiatives and processes to HR Leadership, HR Managers or other stakeholders.
• Respond to employee general questions with top of class, employee centered service mindset. Must understand when to respond and resolve in scope of HR Operational, or Generalist work and when to engage with key stakeholders to best answer the employee’s questions.
• Compile information and respond to unemployment claims as appropriate and necessary in a timely fashion.
• In conjunction with Regional HR Managers and regional office management, assist in the development or maintenance of company-related documents, forms, and/or policies. This may include, but is not limited to job descriptions, drafting letters of understanding, internal SOP documentation, external employee facing guides and support documents and regional based HR support documents.
• May assist with grievance or complaint investigation as requested; recognize when issues or situations need to be escalated to the regional HR Manager. Offer help or advice to staff at all levels as needed. Recognize and address trends with leadership as identified.
• Be available for frequent and constant contact to and from employees and regional offices including email communications, virtual meetings (MS Teams), telephone calls, text messages, etc.
• Advise and council employees and leadership of MEI Policies and processes. Understand when questions need to be escalated to our HR Operational Support teams like Benefits, Talent Acquisition or the Regional HR Manager. Provide a warm transfer if warranted, otherwise provide first contact resolution as able.
• Help employees and managers with general questions and requests i.e., HR systems user assistance, Employee Self-Service password resets, company policy/procedures, etc.
• Responsible for understanding, interpreting and complying with all state and federal laws as they relate to employment practices and corporate policy guidelines
• Provides support…