Sr. Event Technology Project Coordinator

Sr. Event Technology Project Coordinator

Join to apply for the Sr. Event Technology Project Coordinator role at Opus Agency
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• Location: Remote within United States
• Status: Full-time, Salaried, Exempt
• Reports to: Manager or Sr. Manager (Event Technology & Registration)
• Travel Requirements: 20% domestic/international (passport required)
• Group/Team: Event Technology & Registration

Opus Agency is a future‑forward full‑service global event agency with over 400 team members in the United States, London, Sydney, Singapore, and New Zealand. Our portfolio of clients includes world‑shaping brands such as Amazon, Google, Microsoft, Salesforce, Service Now, and many others. We are shaping the future of events in an increasingly AI‑infused world, driving brand success and fostering deep, meaningful relationships with audiences.

• Lead the planning, execution, and closeout of attendee‑facing event technology projects including registration, session scanning, and customer service.
• Work as lead on small‑to‑medium sized events and in support roles on large programs.
• Understand all work streams supported by Opus Event Technology & Registration and partner effectively.
• Independently manage assigned tasks on multiple concurrent projects.
• Act as the primary point of contact for clients, internal stakeholders, and vendors.
• Demonstrate proficiency in digital platforms and tools; consult clients on configuration best practices.
• Develop, maintain, adhere to, and drive workback schedules.
• Manage documentation and content for platform/tool builds, translating business objectives into technical specifications.
• Participate actively in team and client meetings; lead recurring client meetings as needed.
• Proactively identify potential risks and develop mitigation strategies; escalate critical issues to senior management.
• Deliver projects within time and budgetary requirements.
• Oversee standard onsite deployments, including badge pick‑up, session scanning, and other event technology work streams.
• Recommend process and resource improvements.
• Note:
  
  The role may be placed in staffing assignments including event technology project management/support, registration management/support, housing management/support, and customer service.

• 2–3+ years of experience in a relevant role, preferably in corporate events with tools such as Rainfocus, Stova, Swoogo, Bizzabo, Cvent, Eventbase, Airtable.
• Proven experience coordinating projects or events successfully from concept to execution.
• College degree from a four‑year institution preferred.

• Supervises work of project team members from Event Technology & Registration.
• Oversees work of temporary staff deployed onsite at events.

• Strong critical thinking, organizational, analytical, and problem‑solving skills.
• Effective time management to meet deadlines and support team deliverables.
• Confident communicator with strong verbal, written, and presentation skills.
• Excellent documentation skills.
• Skilled at prioritizing multiple projects in high‑pressure, fast‑paced environments.
• Adaptable to last‑minute changes and frequent interruptions.
• Maintains confidentiality and professionalism.
• Collaborative and works effectively with colleagues, clients, and vendors.
• Self‑motivated and resourceful; able to self‑direct learning and development.
• Provides constructive feedback professionally.
• Adaptable to multiple tool suites (Microsoft, Google, Slack, Zoom, , etc.).
• Solid math skills for analyzing event data and supporting budget management.
• Interprets and responds to varied instructions and solves non‑standard problems.

The starting salary for this role is between $60,000 and $70,000. Salary ranges are based on third‑party national average market compensation analysis and may be modified in the future.

Individuals will be required to sit for the majority of the day and may be required to stand as needed. May require ability to ambulate on a level surface for periodic periods. Travel via airplane, train, taxi, car, or other means may be required.

Opus Agency does not discriminate based on protected characteristics. All employment decisions are based on qualification, merit, and business need. Reasonable accommodations may be made. This role is at‑will. The employer participates in E‑Verify and will provide the federal government with required Form I‑9 information.