Site Executive Assistant

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Site Executive Assistant

Location:

Beccles, GB

Department:
Administrative Support

Full-time or Part-time:
Full-Time

Job Type: Employee

Shift: On site

At Amcor, we unpack possibility through our innovative and responsible packaging to provide solutions that benefit our customers, our people and our planet. More than 10,000 consumers worldwide encounter our products every second and rely on us for safe access to food, medicine and other goods. We value their trust by making safety our guiding principle. It’s our core value and integral to how we do business.

Beyond this core principle, our shared values and behaviors unite us as we work together to elevate customers, shape lives and protect the future. We champion our customers and help them succeed. We play to win – adapting quickly in an ever changing world – and make smart choices to safeguard our business, our communities and the people we serve for generations to come.

And we invest in our world-class team, empowering our colleagues to unpack their potential, because we believe when our people grow, so does our business.

To learn more about playing for Team Amcor, visit  I Linked In I Glassdoor I Facebook I You Tube

As Site Executive Assistant you will provide high-level executive and operational support to the Plant Director, while acting as a central coordination point across the wider site. You will be confident in the coordination, consolidation and presentation of management information, KPIs and business reporting, ensuring senior leadership has accurate and timely information to support operational decision-making. Alongside executive support, you will also have responsibility for site communications, employee engagement, corporate and VIP visits, management events, travel coordination, SharePoint and Teams administration, business documentation and process improvement.

You will also provide cross-functional administrative support across HR, purchasing, facilities and other site activities as required.

Shifts will consist of Monday to Friday 07:30am to 16:30pm (one-hour unpaid lunch break)

Fixed term, up to 12 months

• Executive and administrative support to Plant Director
  • daily, weekly and monthly site wide and department management reporting including collating information
  • maintaining documentation and confidential records
  • coordinating on and off-site meetings
  • maintain SQDCP (Safety, Quality, Delivery, Cost, Performance) reporting
  • working closely with the NAV team
• Site-Wide Responsibilities
  • oversee and update reporting and database platforms
  • managing digital site communications
  • act as a point of contact for corporate communications
  • create and manage SharePoint information
  • organisation and administration of events
  • oversee employee travel requirements and vehicle administration
  • support engagement survey and associated administration
  • maintain site administration templates
  • support customer visits and training events
  • coordinate travel, meeting spaces and merchandise
  • maintain local information to support visiting stakeholders
  • maintain important site documentation, such as Liability and Travel insurance
  • manage central stationary and merchandise requirements for the site
  • handle sensitive management and business information with confidentiality
• People Function Support
  • provide cross-functional administrative support
  • handle confidential employee information appropriately
  • support the administration and coordination of employee awards
  • transfer handwritten information to appropriate digital records
  • work collaboratively with the Health & Safety team
• Business Systems and Information Management
  • provid…