Program Assistant III - WVU Tech

The School of Business at West Virginia University Institute of Technology is currently accepting applications for a Program Assistant III.

West Virginia University Institute of Technology School of Business invites applications for a full-time, 12-month Program Assistant position. The Program Assistant will perform routine to complex administrative duties in support of the School of Business. The Program Assistant will report to the School of Business Chairperson.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

• Provide administrative and operational support to the School of Business Chair, Program Directors, faculty, and staff.
• Serve as a primary point of contact for the School of Business by assisting visitors, answering and screening telephone calls, responding to routine inquiries, and directing students, employees, and external constituencies to appropriate resources.
• Prepare, format, edit, and proofread correspondence, reports, memoranda, forms, spreadsheets, and other School documents; prepare and distribute routine communications as assigned.
• Coordinate meetings for the School Chair, Program Directors, faculty, committees, and advisory groups, including scheduling, room arrangements, communications, preparation of materials, and maintenance of meeting records and minutes.
• Establish and maintain organized electronic and physical records and filing systems, including appropriate confidential personnel, financial, accreditation, and administrative records.
• Maintain and monitor School budgets and financial records; process purchases and expenditures, maintain supporting documentation, and reconcile transactions through University financial systems.
• Process routine personnel and payroll-related administrative actions for faculty, staff, and adjunct employees, including appointments, overloads, supplemental payments, and related documentation.
• Coordinate the purchase, inventory, and maintenance of office supplies, equipment, and other School assets in accordance with University policies and procedures.
• Coordinate and process travel requests and reimbursements for faculty, staff, students, and guests, ensuring required documentation is complete and consistent with University procedures.
• Assist with planning and coordinating School events, including advisory board meetings, recruitment activities, recognition events, and other School-sponsored activities.
• Provide administrative support for program assessment, accreditation, program review, and institutional reporting by collecting, organizing, maintaining, and compiling required records, documentation, and data.
• Provide administrative support for faculty-related processes, including onboarding, workload documentation, evaluation, retention, promotion, and tenure, as assigned.
• Assist with School recruitment, marketing, outreach, and other activities by coordinating communications, materials, records, and administrative logistics.
• Manage multiple assignments and priorities to meet established deadlines; participate in appropriate training and professional development; and perform related duties as assigned.

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• Requires business, secretarial or technical training related to the position to which assigned, obtained through a formal training program of over eighteen (18) months and up to three (3) years beyond high school.
• A minimum of two (2) years of related experience
• Any equivalent combination of experience and training which provides the required knowledge, skills and abilities will be considered.
• All…