Accounting Assistant- WVU Tech Athletics

Description

WVU Technology in Beckley, West Virginia is currently accepting applications for an Accounting Assistant.

About the Opportunity

Reporting to the WVU Tech Athletic Director, you will be responsible for a variety of administrative and budgeting duties for the Athletic Department. We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 15 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you're ill, for when you need time to care for sick family, for your own, or your family's, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ's.
• Wellness programs

What You'll Do

• Prepare routine reports which monitor the academic performance of athletes by each department.
• Answering the phone and greets visitors, staff, & faculty to the Athletic department
• Paying invoices and bills for the Athletic.
• Filing documents accordingly.
• Creates new fiscal year budget book, which consist of interpretation of the allocation letter, personal services overview, budget preparation documents, budget transfers, and monthly financial reports.
• Prepares various managerial and financial
  reports (i.e. year to date budget report, detailed expenditures, cash balance reconciliation, salary breakdown, and an overview by department) summarizing current and projected status.
• Presents monthly reports to the Athletic Director and upper level administrators explaining techniques and procedures used to project future spending and rational for current trends.
• Briefs the Business office on analysis of reports.
• Compiles and analyzes financial information detailing expenditures, availability of funds, costs, etc. to determine the financial position of the department/unit using discretion based on generally accepted accounting procedures (GAAP) to create and prepare monthly reports using the Mountaineer Administrative Process system (MAP).
• Reconcile all transactions shown on MAP reports to file copies to assure accuracy and completeness for all expenses to include accounts payable to external vendors, other departments of campus and payroll.
• Researches missing documentation to support all transactions in MAP.
• Prepares IU's to correct discrepancies with operation funds.
• Ensures that all payroll corrections are made timely.
• Reconciles foundation accounts monthly and provides status report to Athletic Director.
• Ensures all transactions are valid and that proper accounting codes are assigned.
• Attends monthly or quarterly meetings with upper management to review financial status and answer questions.
• Responsible for year-end close details. Works closely with departments to assure all deadlines are met and budgets are not exceeded.
• Assist the Athletic Director in the management of the Athletic Scholarship program across all departments. This is inclusive of preparing routine reports to upper management during peak periods.
• Responsible for proper cash handling for all Athletic events such as gate receipts, concession stands, etc.
• Prepares any financial reports specific to the Athletic department that are required by the conference, NAIA , or any other external entity. These reports will be reviewed and approved by the Business Office prior to submission.
• Submitting monthly cash advances.
• Writing checks for entry fees, home athletic events, contractors and etc.
• Assist the Athletic Director in the management of the Athletic Scholarship program across all departments. This is inclusive of preparing routine reports to upper management during peak periods.
• Create home game contracts for all home…