File and Data Entry Clerk

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The File and Data Entry Clerk is responsible for maintaining accurate, confidential employee records and ensuring timely data entry into HR and payroll systems. This role supports the Human Resources and Finance teams by organizing personnel files, updating employee information, and ensuring compliance with nonprofit policies and employment regulations.

• Maintain physical and electronic employee personnel files
• Organize, scan, and securely store employee documentation
• Ensure records are complete, accurate, and up to date

• Enter and update employee information in HRIS and payroll systems
• Input new hire data, status changes, and terminations
• Verify data accuracy and resolve discrepancies

• Handle sensitive employee information with strict confidentiality
• Ensure compliance with internal policies and applicable labor laws
• Assist with record retention and destruction schedules

• Support HR with onboarding and offboarding documentation
• Assist with benefits enrollment paperwork and tracking
• Respond to internal requests for employee information
• Provide administrative support for audits or reviews

• Review files and data for completeness and accuracy
  
  Identify missing documentation and follow up with HR staff
• Maintain logs and tracking spreadsheets as needed

• High school diploma or equivalent
• 1–3 years of clerical, data entry, or administrative experience
• Strong data entry accuracy and attention to detail
• Basic proficiency in Microsoft Office (Excel, Word) or Google Workspace

• Experience in a nonprofit or HR environment
• Familiarity with HRIS or payroll systems (e.g., ADP, Paychex, Paylocity)
• Knowledge of employee records retention requirements

• Excellent organizational skills
• Ability to handle confidential information professionally
• Strong time management and prioritization skills
• Clear written and verbal communication
• Ability to work independently and as part of a team

Entry level

Contract

Administrative