Project Administrator​/Office Coordinator

DuBois & King, Inc. is a multidisciplinary engineering firm with a proud history of excellence. We’re a team of dedicated professionals who value collaboration, quality, and a positive workplace culture. Our Bedford, NH office is seeking an energetic, organized, and proactive Project Administrator / Office Coordinator to join our fast-paced and friendly team.

This position has two primary focuses:

• Project Support

You’ll work closely with our engineers, providing administrative support that helps keep projects on track and clients informed.

Key responsibilities include:

• Assisting engineers with project administration, including proposal preparation, document editing, and specification formatting
• Facilitating the submittal and RFI (Request for Information) processes
• Tracking project deliverables and supporting quality assurance efforts
• Maintaining accurate electronic and physical project files

You’ll be the welcoming face and voice of our Bedford office, running the front desk and ensuring smooth day-to-day operations.

Key responsibilities include:

• Serving as the first point of contact for clients, visitors, and staff—answering and routing incoming calls and greeting guests
• Managing the front desk and maintaining a professional, welcoming office environment
• Ordering and organizing office supplies and coordinating with vendors as needed
• Planning and coordinating lunch & learns and company activities
• Providing general administrative support and assisting with other office needs as they arise

• 5+ years of administrative experience, ideally in a professional services or technical office environment
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Friendly, professional demeanor with a collaborative, can‑do attitude
• Location: Bedford, NH
• Schedule: Monday–Friday, 8:00 AM – 4:30 PM (in‑office position)
• Type: Full‑time

• Hourly Rate: $20.00 – $25.00 per hour, commensurate with experience and qualifications