Commercial Property Legal Assistant

Team Assistant - Commercial Property

Bedford | Permanent | Competitive Salary

Are you an experienced Team Assistant or Legal Secretary with a background in Commercial Property, looking for a fresh challenge within a genuinely supportive and people-focused law firm?

We're delighted to be working with a well-established and highly regarded firm who are seeking a Team Assistant to join their Commercial Property team in Bedford. This is a fantastic opportunity for someone who enjoys being at the heart of a busy legal team, thrives on organisation, and is keen to continue developing their skills within a collaborative environment.

The Opportunity

This role will see you providing high-quality administrative and secretarial support to fee earners within the Commercial Property department. You'll play a key role in ensuring matters are managed efficiently from file opening through to completion, while helping to maintain excellent client service standards.

Key Responsibilities

Managing all administrative aspects of matters from file opening to file closing, including compliance, billing, archiving, credit control and record keeping
Transcribing digital dictation accurately and efficiently
Scanning, allocating and managing post within the case management system
Managing electronic and paper-based outgoing correspondence
Organising and maintaining electronic documents in line with departmental protocols
Diary and inbox management for lawyers, ensuring deadlines are met
Liaising with lawyers to provide updates on task progress and manage expectations
Handling document release requests
Supporting office management tasks when required, including reception cover and stationery ordering
Taking overflow reception calls
Providing cover for other Team Assistants as part of a "one firm" approach

The Ideal Candidate

Previous experience working as a Team Assistant or Legal Secretary within a Commercial Property department
A good understanding of the Solicitors Accounts Rules
Advanced IT skills, particularly Microsoft Office
Excellent attention to detail with strong organisational and communication skills
Effective time management and the ability to work calmly under pressure
A proactive, self-motivated and approachable team player

What's on Offer

Competitive salary reflective of experience
26 days' holiday plus bank holidays
Flexible working options to support work-life balance
Birthday day off plus voucher
Pension scheme
Life insurance and income protection
Vitality private health insurance and Medicash healthcare cash plan
Comprehensive wellbeing support, including 24/7 employee assistance and Calm Premium
A friendly, inclusive culture with genuine progression opportunities Location

Bedford (Office-based)

If you're looking to join a firm that truly values its people, invests in development, and offers excellent benefits alongside a welcoming working culture, this could be the perfect next step.

Apply now or contact Natalie Dwan at LJ Recruitment in confidence for more information