Team Administrator

Overview

Job Summary An exciting opportunity has arisen to join the Healthcare Team at HMP Bedford, a Category B male prison, as a Team Administrator
. This role provides administrative and business support to the healthcare team to contribute to health, wellbeing and rehabilitation of individuals within the custodial environment.

As a Team Administrator, you will support the effective day-to-day running of healthcare services within the prison, working with a multidisciplinary team to ensure administrative processes run smoothly and efficiently to support high-quality patient care.

• Provide comprehensive administrative and business support to the healthcare team
• Manage diaries, meetings, and minute-taking as required
• Maintain accurate and up-to-date records, databases, and patient information systems
• Support the coordination of clinics, appointments, and referrals
• Assist with data collection, reporting, and performance monitoring
• Process correspondence, documentation, and confidential information in line with policies

NHFT is an integrated primary care and mental health Trust, providing physical, mental health and specialty services in both hospital settings and in the community. We focus on delivering care that is easy to access, and many services can be provided at home, work or in schools. We also provide health services to various prisons and detention centres in Bedfordshire and Cambridgeshire.

NHFT promotes a culture of learning to improve care and safety, supporting opportunity, innovation, development and growth to be outstanding.

• Date posted: 06 February 2026
• Pay scheme:
  Agenda for Change
• Band:
  Band 3
• Salary: £24,937 to £26,598 a year pa, pro rata
• Contract:
  
  Permanent
• Working pattern:
  Part-time
• Reference number: 270-TG695-MH
• Job location:
  
  HMP Bedford, St Loyes Street, Bedford, MK40 1HG

• Provide comprehensive administrative and business support to the healthcare team
• Manage diaries, meetings, and minute-taking as required
• Maintain accurate and up-to-date records, databases, and patient information systems
• Support the coordination of clinics, appointments, and referrals
• Assist with data collection, reporting, and performance monitoring
• Process correspondence, documentation, and confidential information in line with policies

For further information on the advertised role, please refer to the job description located under the Supporting Documents heading. The full person specification can be accessed under the About You section of the document.

Essential

• Experience:
  
  Booking clinics and managing clinicians' ledgers
• Take minutes in clinical and operational meetings
• Able to use Microsoft Office programmes, including Outlook, Word, PowerPoint, and Excel

Desirable

• Inputting data into local and national databases
• Maintain correct clinical systems data for service users
• Working in prison or secure estate

Essential

• Maintaining local databases
• Booking clinics and managing clinicians' ledgers
• Booking rooms and managing diaries

Desirable

• Placing procurement requests
• Working at times without direct supervision
• Good time management

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and it will be necessary for a submission for Disclosure to be made to the DBS to check for any previous criminal convictions.

Employer name: Northamptonshire Healthcare Foundation Trust

Address: HMP Bedford, St Loyes Street, Bedford, MK40 1HG

Employer's website:

Note:

This description consolidates and clarifies content from the original posting while preserving its essential information.