Administrative​/Clerical Coordinator, Office Administrator​/ Coordinator

About Us
At Target Maintenance, we provide property and facility maintenance as well as fire safety solutions to the commercial and property management sector. With geographical coverage spanning from the South Coast to Birmingham, our team is integral to delivering fast and reliable quotes and costings to our clients.

We have a positive and relaxed culture where we value autonomy and collaboration. Our team thrives without micromanagement, and we foster a supportive environment where people genuinely enjoy what they do.

We are looking for a highly organised, proactive, and confident Coordinator to join our Maintenance Team. This is a crucial role that ensures seamless communication and efficient scheduling between our estimators, engineers, and clients.

You’ll be the go-to person for managing schedules, coordinating information flow, and keeping everything running smoothly in a fast-paced, client-focused environment. We’re looking for someone reliable, resilient, and detail-driven — the kind of person who can stay calm under pressure and consistently deliver excellence.

If you’ve got experience working in property management or property maintenance, you’ll have a great head start.

• Scheduling estimators and managing their calendars
• Coordinating communication between estimators, engineers, and clients
• Liaising with clients to gather additional information when required
• Updating internal systems with project details and maintaining accurate records
• Handling internal reporting and document management
• Providing on-call support for estimators during working hours, handling any queries that arise

• Strong organisational and multitasking ability
• Excellent communication and customer service skills
• Basic IT proficiency (Microsoft Office, especially Excel)
Experience using a CRM system (desirable)
• Prior experience in property management, property maintenance, or a similar sector

• Salary: £26,000 - £28,000 (depending on experience)
• Annual leave: 23 days holiday + Bank holidays
• Hours: Monday - Friday, 9am - 5pm
• Location: Based in Silsoe (office based)
• Perks: Supportive team, evolving role, great culture
• Career progression: Opportunities to move between departments and grow within the company.

Target Maintenance is an equal opportunities employer. We welcome applications from everyone, regardless of age, disability, gender identity, marital status, pregnancy or maternity status, race, religion or belief, sex, or sexual orientation. We are committed to fostering an inclusive workplace where all employees feel respected, valued, and able to contribute fully.