Operations Administrative Assistant

We are looking for an energetic, well‑organised and hands‑on Operations & Administrative Assistant, who is looking to grow, learn new skills and develop. Based at our busy recycling facility site in Sharnbrook Bedfordshire and working closely with the Site Manager and Director on various operational tasks and projects for the organisation.

Permanent, Full‑Time, between £19,000 and £21,000 per annum for the right candidate, working from 8:00 am to 5:00 pm Monday to Friday.

The Operations & Administration Assistant is a newly created role designed to facilitate the smooth running of all company operations. This role is varied, and includes many and diverse responsibilities.

• Office Management Duties such as Answering Phones, Diary Management, Photocopying, scanning, electronic filing and posting of all required paperwork.
• Operation of Weighbridge and documentation for deliveries in and out.
• Maintaining a task list and operations trackers.
• Liaising with both internal and external teams in the organisation to ensure that all queries are addressed promptly.
• Obtaining timely reports and expediting them where delays occur.
• Obtaining timely task lists from other managers/associates.
• Tracking progress and ensuring all team members are on track with their tasks.
• Gathering information from operations and site managers as directed.
• Ad‑hoc administration duties as required, to meet the needs of the business.
• Ensuring full compliance with company health, safety, security and environmental standards.
• Organising and filing all checks, sheets, training records.
• Filling and completing daily reports.
• Conducting team meetings and briefs, taking notes and minutes.
• Holiday cover within the team as required and directed.

• Data entry responsibilities relevant to operations, stock and production.
• Input and transfer of information into internal databases and Excel models.
• Compilation of reports and assurance of their accuracy.
• Timely procurement of production reports, site reports and capturing data.

• Keep a record of each project’s status within the operations department and communicate any identified issues to your manager.
• Liaise with other departments and vendors to obtain and update project information or materials.
• Coordinate project and operations audits, inventories and shipments.
• Schedule, track and provide support materials for meetings and project events.

• Previous experience of working in an office and fast‑paced environment.
• Good organisational skills; able to prioritise workloads and meet deadlines and targets where appropriate.
• Self‑starter, meticulous and able to multi‑task.
• Good English, both verbal and written.
• Positive attitude, willing to work flexibly to meet the needs of the business.
• Excellent communication skills and ability to engage with stakeholders at all levels.
• Professional and calm approach when handling difficult situations.
• Ability to work as part of a team and independently.
• Knowledge of MS Excel.
• Knowledge of MS Outlook and MS Word.
• High and demonstrated levels of accuracy.
• Promote a responsible and professional image at all times.
• Ability to work without instruction, using good judgement to elevate or delegate where required.
• Experience of working in an operational production environment.
• Experience of working on SAP – desirable, not essential.