Executive Assistant - Legal Services

Our client is a high growth, fast scaling professional services firm. Corporate is the engine room of this firm, live deals, tight completion timetables, and a Head of Department whose diary doesn't stop moving. They need an EA who can operate at deal pace, not office pace. This is a hugely busy and varied role requiring strong commercial acumen. The role will entail:
Running a diary built around deal timetables, not fixed meetings, completions, and client calls that move constantly. Coordinating completion day logistics: documents, signatories, funds, and the changing demands of the team. Managing the flow of engagement letters, conflict checks, and matter opening so new instructions are dealt with urgently. Liaising directly with clients and their PAs/EAs, often you will be their first point of contact, so tone and judgement matter.

Coordinating with the deal team, associates, paralegals, trainees. Building and maintaining client relationships alongside the Head of Corporate: BD trips, client entertaining, roadshows, panel reviews Expense and billing support, disbursements, invoice queries chased before they become a problem Travel coordination that can flip at short notice when a deal calls a partner to London, or a client wants them on-site tomorrow Being trusted with commercially sensitive, market-moving information with discretion.

Applicants will have:
Genuine EA experience supporting at Head of Department / senior partner level, ideally in corporate, M&A, banking, or another transactional practice. Comfort with ambiguity and last-minute change. Client-facing exposure You will have the opportunity to support a Head of Department who will delegate rather than duplicate your work, and a firm growing fast enough that this role will not stay static for long.

Katie Bard is acting as an agency and is an equal opportunities employer.