Site Administrator
Job in
Bedford, Bedfordshire, MK40, England, UK
Listed on 2026-10-08
Listing for:
Harvey Jacob Ltd
Full Time
position Listed on 2026-10-08
Job specializations:
-
Administrative/Clerical
Healthcare Administration, Office Administrator/ Coordinator, Data Entry
Job Description & How to Apply Below
Our client are a Main Contractor, running a large construction project in Bedford.
They have are currently looking to recruit a Site Administrator to join the team in the delivery of this large project over the next 2-3 years.
Typical duties will include
Manage meeting calendars
Replenishment of office supplies and consumables
Front of house for visitors and enquiries
Provide general admin support to the site
Manage correspondence, filing, scanning, and record Set up site folders, labelling etc.
Assist with timesheets, expenses, and invoice processing, collection of tickets
Coordinate meetings, prepare agendas, take minutes, and track actions, organise group calendar.
Manage the cleaner for the site
Manage the printers, supplies of paper & Ink
Provide the QS team with delivery notes and confirmation of deliveries.
Support team with meetings and arrange catering if necessary.
Manage the collection of H&S File data from the supply chain
Manage Snag R software & chase close out of snags from supply
BREEAM - assisting with tracking and logging of items such as energy use, materials, deliveries including collations of any required certification
Assist the Project Director with any client issues relating to post completion/handover
Working closely with Document Controller for printing and sending drawings where required
Co-ordination / Collation alongside Design Manager of all consultant responsibilities of the Handover Checklist (Building User guide, BRUKL, EPC, Access & Maintenance strategy, Asset Register )
Collation of commissioning documents and ensure they are logged/signed/issued accordingly
Ensure key areas such as IT integration/MPAN numbers for utilities are understood and process agreed by all relevant
Assist with Certification that must be issued to Building
Assisting team with ensuring Planning Conditions are closed out where required
Support with Online inductions via Datascope
Will need to be Proficient with Microsoft sweet of softwares If this sounds of interest, please apply immediately
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