Site Administrator

Our client are a Main Contractor, running a large construction project in Bedford.

They have are currently looking to recruit a Site Administrator to join the team in the delivery of this large project over the next 2-3 years.

• Manage meeting calendars
• Replenishment of office supplies and consumables
• Front of house for visitors and enquiries
• Provide general admin support to the site
• Manage correspondence, filing, scanning, and record Set up site folders, labelling etc.
• Assist with timesheets, expenses, and invoice processing, collection of tickets
• Coordinate meetings, prepare agendas, take minutes, and track actions, organise group calendar.
• Manage the cleaner for the site
• Manage the printers, supplies of paper & Ink
• Provide the QS team with delivery notes and confirmation of deliveries.
• Support team with meetings and arrange catering if necessary.
• Manage the collection of H&S File data from the supply chain
• Manage Snag R software & chase close out of snags from supply
• BREEAM - assisting with tracking and logging of items such as energy use, materials, deliveries including collations of any required certification
• Assist the Project Director with any client issues relating to post completion/handover
• Working closely with Document Controller for printing and sending drawings where required
• Co-ordination / Collation alongside Design Manager of all consultant responsibilities of the Handover Checklist (Building User guide, BRUKL, EPC, Access & Maintenance strategy, Asset Register )
• Collation of commissioning documents and ensure they are logged/signed/issued accordingly
• Ensure key areas such as IT integration/MPAN numbers for utilities are understood and process agreed by all relevant
• Assist with Certification that must be issued to Building
• Assisting team with ensuring Planning Conditions are closed out where required
• Support with Online inductions via Datascope
• Will need to be Proficient with Microsoft sweet of softwares