Experienced School Cover Administrator

Location: Bedford, Bedfordshire
Salary: Dependent on experience
Contract: Full-time, Temporary
Start Date: ASAP

A secondary school in Bedford is seeking an experienced Cover Administrator to support the daily organisation of staff cover and classroom arrangements. The school operates in a fast-paced environment where staff absences, timetable changes and last-minute adjustments need to be managed efficiently. The successful candidate will have previous school-based experience and understand the importance of ensuring lessons are appropriately covered while minimising disruption to pupils' learning.

The Cover Administrator will work closely with the school's cover manager, teaching staff and senior leaders to coordinate daily cover arrangements. Responsibilities will include:

• Recording staff absences and updating the school's cover arrangements.

• Allocating available cover staff in accordance with school procedures.

• Preparing and distributing daily cover lists and relevant lesson information.

• Coordinating classroom changes and communicating timetable adjustments.

• Ensuring lesson plans and teaching resources are available where required.

• Maintaining accurate records of staff absence and cover allocation.

• Liaising with supply agencies regarding bookings, availability and confirmations.

• Responding to last-minute changes calmly and efficiently.

• Previous experience in a school cover administration or school timetabling role is essential.

• Understanding of secondary school timetables and the daily demands of staff cover.

• Experience using school management systems and Microsoft Office.

• Strong organisational skills and the ability to work under pressure.

• Confident communication with teachers, supply staff and school leaders.

• A proactive approach to problem-solving and changing priorities.

• A sound understanding of safeguarding and confidentiality.

An enhanced DBS check will be required in line with the role.