Administrative Specialist III - Student Services

Position Type:

Non Classified

Job Title:

Administrative Specialist III - Student Services

Classification

Title:

Administrative Specialist III

Campus

Location:

ASU Beebe

Job Description: General Description

The Administrative Specialist to the Vice Chancellor for Student Services provides high-level administrative and operational support to the Office and Division of Student Services. This position assists the Vice Chancellor with correspondence, scheduling appointments, preparing reports, managing communications and serving as a liaison between students, staff, and departments.

Essential Duties and Responsibilities

• Perform general administrative duties to support the Vice Chancellor for Student Services including answering telephone, making copies, and developing correspondence as needed. Provides customer service as point of contact for students, faculty, staff and visitors via phone, email, and/or in-person.
• Prepare correspondence, reports, memos, agendas, and presentations for internal and external use as requested. Process mail in/out, track deadlines and assist in monitoring department projects and initiatives. Attend meetings and take minutes upon request.
• Handle confidential and sensitive information with discretion and professionalism.
• Provide administrative support for student services events, programs, and outreach efforts.
• Assist in the preparation and maintenance of department budgets, including purchase orders, requisitions, and expense tracking as needed.
• Create and maintain files for appeals, complaints, grievances, student conduct, and Title IX cases.
• Support communication between the Vice Chancellor and Student Services departments including Advising and Learning, Counseling, Financial Aid, Registrar, Admissions, Student Life, Student Support Services and others.
• Other duties as logically associated with the position are assigned.

Required Qualifications

• Knowledge of specialized field (however acquired), such as basic accounting, computer, etc. equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 5 years related experience and/or training or equivalent combination of education and experience.

Preferred Qualifications

• Familiarity with Banner, Argos, or other student information systems.
• Experience supporting senior-level administrators in a college or university setting.
• Understanding of FERPA and student confidentiality standards.

Minimum Salary or Salary Range

$27,577

Stand

regularly

Walk

regularly

Sit

frequently

Use hand to finger, handle, or feel

regularly

Reach with hands and arms

regularly

Climb or balance

occasionally

Stoop, kneel, crouch or crawl

occasionally

Talk or Hear

continuously

Up to 10 pounds

regularly

Up to 25 pounds

occasionally

Does this position have any special vision requirements? Check all that apply.

Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus

Background Check Statement

This position will be subject to a pre-employment criminal, sex-offender registry background check. In cases where pre-determined, an additional financial/credit history/background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment. Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Background

Check Requirements

Both

ASU Beebe EEO Statement

Arkansas State University-Beebe shall provide equal opportunity for employment to all persons regardless of race, color, religion, sex, national origin, disability, age, or veteran status, and shall strive to achieve full and equal employment opportunity throughout our campuses for faculty and staff. Our goal is to foster a workplace community where individuals are valued for their diverse backgrounds and differences.

Posting Number:

NC2902014

Open Date:

06/24/2025

Open Until Filled:

Yes

Special Instructions to Applicants

NOTE:

If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran’s Preference, we will need to see proof of status in order to grant that. Please see Veteran’s Preference section of the application for specific proof.
Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.

U.S. Department of Labor

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