Administrative Specialist III - Student Services

Administrative Specialist III - Student Services

NOTE: If you are a veteran, disabled veteran, or spouse of a deceased veteran and would like Veteran’s Preference, we will need to see proof of status in order to grant that. Please see Veteran’s Preference section of the application for specific proof.

Applicants for this position with ASU-Beebe must have work authorization that does not now or in the future require sponsorship of a visa for employment authorization in the United States and with ASU-Beebe such as H1-B, F-1 (CPT/OPT), TN or any other status.

U.S. Department of Labor

Job Title Administrative Specialist III – Student Services

Classification Title Administrative Specialist III

Campus Location

Job Description

GENERAL DESCRIPTION The Administrative Specialist to the Vice Chancellor for Student Services provides high-level administrative and operational support to the Office and Division of Student Services. This position assists the Vice Chancellor with correspondence, scheduling appointments, preparing reports, managing communications and serving as a liaison between students, staff, and departments.

• Perform general administrative duties to support the Vice Chancellor for Student Services including answering telephone, making copies, and developing correspondence as needed. Provides customer service as point of contact for students, faculty, staff and visitors via phone, email, and/or in-person.
• Prepare correspondence, reports, memos, agendas, and presentations for internal and external use as requested. Process mail in/out, track deadlines, and assist in monitoring department projects and initiatives. Attend meetings and take minutes upon request.
• Handle confidential and sensitive information with discretion and professionalism.
• Provide administrative support for student services events, programs, and outreach efforts.
• Assist in the preparation and maintenance of department budgets, including purchase orders, requisitions, and expense tracking as needed.
• Create and maintain files for appeals, complaints, grievances, student conduct and Title IX cases.
• Support communication between the Vice Chancellor and Student Services departments including Advising and Learning, Counseling, Financial Aid, Registrar, Admissions, Student Life, Student Support Services and others.
• Other duties as logically associated with the position are assigned.

• Knowledge of specialized field (however acquired), such as basic accounting, computer, etc. equivalent of four years in high school, plus night, trade extension, or correspondence school specialized training, equal to two years of college, plus 5 years related experience and/or training or equivalent combination of education and experience.

• Familiarity with Banner, Argos, or other student information systems.
• Experience supporting senior-level administrators in a college or university setting.
• Understanding of FERPA and student confidentiality standards.

Minimum Salary or Salary Range $27,577

Physical Activities (Stand regularly, Walk regularly, Sit frequently, Use hand to finger, handle, or feel regularly, Reach with hands and arms regularly, Climb or balance occasionally, Stoop, kneel, crouch or crawl occasionally, Talk or Hear, Taste or smell)

Upper body and lower body physical exertion limits up to 10 pounds, 25 pounds occasionally, 50 pounds, 100 pounds, more than 100 pounds.

Vision requirements:
Close vision, Distance vision, Color vision, Peripheral vision, Depth perception, Ability to adjust focus.

This position will be subject to a pre‑employment criminal, sex‑offender registry background check. In cases where pre‑determined, an additional financial/credit history/ background check may be required as well. Convictions that have been sealed or legally eradicated and misdemeanor convictions for which probation was completed and the case was dismissed, will be excluded. Disclosure does not constitute an automatic bar to employment.

Factors such as dates of the offense, seriousness and nature of the violation, rehabilitation and position applied for will be taken into account.

Equal…