Administrative Assistant IV - Intake Interviewer - Garza West Unit

Position: Administrative Assistant IV - Intake Interviewer - Garza West Unit (028244)

Organization

CORR INSTITUTIONS DIV - SUPPORT OP/CLASS & RECORD

Primary Location

United States - Texas - BEEVILLE

Job

Office and Administrative Support

Employee Status

Regular

Schedule

Full‑time

Travel:
No

Work Site Visits:
No

Study Material:
Yes

Salary: $3,714.08 (RET 2.5% Less)

Pay Basis:
Monthly

Overtime Status

Non‑exempt

Job Posting

Jan 8, 2026, 6:00:00 AM

Closing Date

Jan 21, 2026, 5:59:00 AM

I. JOB SUMMARY

Performs highly complex administrative support work. Work involves providing and coordinating administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under limited supervision with moderate latitude for the use of initiative and independent judgment.

II. ESSENTIAL FUNCTIONS

• Performs technical support work for an agency program; conducts interviews with newly received inmates to obtain criminal and social history background information; and prepares intake processing paperwork.
• Prepares, edits, and distributes correspondence, reports, studies, forms, and documents; and compiles, enters, and edits data for charts, graphs, databases, summaries, and reports.
• Prepares and disseminates information concerning agency programs and procedures; and responds to inquiries regarding technical program rules, regulations, policies, and procedures.
• Assists in the development of administrative and technical assistance policies and procedures; and assists in reviewing and seeking solutions to problems.
• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

III. MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

Graduation from an accredited senior high school or equivalent or GED.

Two years full‑time, wage‑earning customer service, clerical, secretarial, administrative support, technical program support, or criminal justice experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience for a maximum substitution of two years.

Criminal justice experience preferred.

Case processing, report writing, or interviewing experience preferred.

B. Knowledge and Skills

• Knowledge of office practices and procedures.
• Knowledge of business terminology, spelling, punctuation, and grammar.
• Knowledge of applicable state and federal laws, rules, regulations, and statutes.
• Knowledge of agency intake procedures preferred.
• Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
• Skill to communicate ideas and instructions clearly and concisely.
• Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
• Skill to interpret and apply rules, regulations, policies, and procedures.
• Skill to review technical data and prepare technical reports.
• Skill in the use of computers and related equipment in a stand‑alone or local area network environment.
• Skill to type 45 words per minute (with no more than 10 errors) preferred.
• Skill to interpret and translate Spanish to English and English to Spanish preferred.

IV. ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

• Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, climb stairs, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry 15‑44 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
• Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
• Equipment (machines, tools, devices) used in performing the essential functions includes computer and related equipment, calculator, copier, fax machine, telephone, dictation equipment, microfilm equipment, camera, dolly, and automobile.

Additional Information

Additional Information
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