Finance Administrator

Location:
Belfast, Northern Ireland, BT3 9DZ

Position Type:
Full-time, Permanent 37 hours per week, 8:00am - 4:30pm Monday - Thursday, 8:00am - 1:00pm Friday

Salary: £28,000 (per annum)

If you require any additional support or adjustments during the recruitment process, please don't hesitate to contact our Recruitment Department at. We're here to help!

To be responsible for raising invoices, processing payments and providing Ad Hoc support to the wider Finance team when required. Support with general filing, answering inquiries and building strong relationships with Client and suppliers.

• Process and document client invoices meticulously, guaranteeing precision and completeness.
• Handle supplier invoices with thorough review for accuracy and adherence to company policies.
• Keep meticulous records of all invoices, receipts, and financial transactions.
• Reconcile invoices with purchase orders, delivery receipts, and contracts.
• Engage with clients and suppliers regarding invoice discrepancies and payment concerns.
• Creation and control of client billing documents through internal processes.
• Monitor accounts payable and accounts receivable to ensure prompt payments and collections.
• Contribute to month-end and year-end financial closing processes.
• Prepare and submit regular reports on the status of accounts payable and accounts receivable.
• Prepare and present cost reports to Contracts Manager and onsite Client Governance team.
• Collaborate with the finance team to enhance and streamline invoice processing procedures.
• Occasional assistance to the Contract Support Helpdesk team to record breakdown requests on computer aided facilities management (CAFM) system.
• Daily management and coordination of works through CAFM system.
• Stay current with industry best practices and evolving financial regulations.
• Take a results-orientated approach to the role, ensure results are analysed/trended and understood; and those remedial actions are delivered.
• Support any customer initiatives which could lead to longer term benefits to both the customer and ABM.

Any other ad-hoc duties as reasonably requested by a member of the Management Team.

• HNC/HND in Finance, Accounting, or a related field preferred.
• 2+ years’ experience as a Finance Administrator or in a similar role.
• Proficiency in accounting software and MS Excel.
• Knowledge of accounting principles, practices, and regulations.

• Exceptional attention to detail and precision.
• Outstanding organisational and time management abilities.
• Effective communication skills, both written and verbal.
• Capability to work autonomously and within a team.
• Strong problem-solving and analytical skills.
• High ethical standards and professionalism.

• Confident decision maker under pressure.
• Flexible, reliable, responsible, calm in a crisis.
• Positive and supporting of organisational change.
• Positive attitude.
• Motivated by a desire to grow the business using effective systems.
• A willing team player.
• Ability to work on own initiative.
• Willing to continue professional development and to develop the role.
• Willing to undergo, and provide, training/coaching in line with organisational philosophy.

We’re proud to offer a great range of benefits including:

• 24/7 GP:
  Both you and your immediate family can speak to a UK-based GP from the comfort of your own home
• Mental Health support and Life Event Counseling
• Get Fit Programme
• Financial and legal support
• Cycle to work scheme
• Access Perks at Work, our innovative employee app where you can find:

• Perks: discounts, gift cards, cashback, and exclusive offers
• Life:
  Search for resources and tools on topics ranging from family and life to health, money and work
• Support:
  Online chat or telephone…