Administrator, Office Administrator​/ Coordinator, Administrative​/Clerical

We have a fantastic opportunity for Administrator to join our Belfast Schools Account in Belfast Metropolitan College – BMC titanic quarter, 7 queens Road, Belfast, BT3 9DT
. This role will be a 6‑month fixed‑term contract with the view of becoming permanent.

The standard hours of work are 37.5 hours per week, 8:00 am – 4:00 pm Monday to Friday.

Amey provides facilities and estate management services at Belfast Schools, located in the Titanic Quarter of Belfast.

The college, one of the largest further and higher education institutions in the UK, has a state‑of‑the‑art building with a capacity of 2,500. Amey's team ensures high‑quality, safe, clean, and compliant learning environments daily, enabling teachers to inspire and students to gain valuable skills and qualifications.

They work closely with clients and end‑users to deliver 24/7 services with minimal disruption to the college's operations.

• Log off tasks onto our CAFM System with the correct KPI and assign them to an internal staff member or external contractor for completion
• Interact with contractors, chasing updates on jobs and completion information
• Maintain and update records within various management information systems
• Undertake general ‘team’ administrative duties as and when required
• Distribute and share information internally to ensure customer needs are met
• Receive and disseminate information to other team members to ensure delivery
• Maintain office systems in an orderly manner
• Undertake other basic business support duties as part of a team
• Assist with the delivery of services to the client as prescribed by team leader/management
• Input to and maintain spreadsheets/databases/systems and produce and collate reports
• Take direction from the Business Support Coordinator/Manager and senior team members
• Be mostly reactive
• Work as part of a team, but can also operate alone when required

• Excellent ability to manage time‑keeping and prioritise workload
• Good communication skills
• Familiar with/exposure to management systems or other similar data entry and reporting database applications
• Experience/use of Microsoft packages/IT literate
• Able to develop and maintain good working relationships
• Previous helpdesk experience is desirable

We welcome applications from a diverse range of candidates. If you have most but not all of these skills and experiences, we encourage you to apply, as we may be able to offer development or training to support you.

Amey is committed to safeguarding and promoting the welfare of children and young people and requires all staff to demonstrate this commitment in every aspect of their work. You will be required to undergo our Access NI check before commencing employment – please let us know upfront on any queries should you have any.

At Amey, we work on long‑term stable contracts so you can plan a long‑term career with us. We have been awarded Platinum status by Investors in People which underscores our commitment to supporting our people across every part of our organisation, enabling them to shine. Whether you are starting your career, returning to the workplace or can bring your professional expertise and skills, there is a place for you here.

Our benefits are designed to help you thrive at work and in your home life. You will have the flexibility to choose benefits and development opportunities that are best for you.

• Remuneration – Enjoy a competitive annual salary with the potential for yearly reviews to ensure you’re rewarded for your contributions
• Career Growth – Shine in your career with advancement opportunities to roles like Senior positions
• Training Opportunities – Unlock your potential with comprehensive training, including fully funded leadership programs tailored to your personal growth
• Holidays – Enjoy at least 24 days of holiday plus bank holidays, and the opportunity to buy further days
• Pension – Generous pension scheme, with extra contributions from Amey
• Flexible benefits – Customise your benefits with options such as insurance benefits, Cycle2
  
  Work scheme and access to discounted gym membership
• Exclusive Discounts – Access our online portal filled with discounts from…