EHS Administrative Assistant

EHS Administrator - The Organisational Anchor Behind a Safer Workplace

The organisation is seeking a proactive, detail-driven EHS Administrator to support its Environment, Health & Safety team during a period of significant operational transition. This role plays a vital part in keeping day-to-day activities running smoothly, enabling technical specialists to focus on critical safety investigations and regulatory compliance.

This position is ideal for someone who thrives on creating structure, managing high-volume information, and being the dependable force that keeps a fast-paced industrial environment operating seamlessly.

• Coordinates visitor PPE and site access.
• Manages the inventory, distribution, and exchange of employee workwear.

• Produces weekly FR1 data and monthly waste reports.
• Maintains accurate employee contact records to support effective communication.

• Raises Purchase Orders and tracks departmental expenditure to support budget control.

• Oversees office space allocations.
• Arranges travel for new starters to ensure a smooth onboarding experience.

• Assists in preparing Operational Wing performance packs.
• Compiles documentation required for submission to regulatory bodies.

• Tracks departmental training requirements and ensures staff remain compliant with safety standards.

• Provides administrative cover for Occupational Health during periods of holiday or sickness.
• Adapts to evolving operational needs as required.

• Exceptional organisation:
  Able to manage multiple tasks without losing sight of the details.
• Clear communication:
  Professional verbal and written communication with visitors, new starters, and regulatory contacts.
• Adaptability: A positive, solutions-focused mindset, especially when working with manual processes or suggesting improvements.
• Technical confidence:
  Proficiency in Google Workspace (Forms, Sheets, Docs, Gmail) for data tracking and reporting.
• Reliability:
  Strong attendance and punctuality to ensure consistent operational support.

This role goes far beyond traditional administration. The EHS Administrator becomes the steady backbone of a team dedicated to strengthening safety culture and operational excellence. Working in a high-pressure environment, the individual's contribution directly influences the organisation's ability to meet regulatory standards and protect the wellbeing of its workforce.

This is a temporary position that includes covering holidays and potential sickness. Responsibilities may evolve in line with operational demands.

This vacancy is being advertised by Belcan