Bid Assistant

About IN2

Formed in 2002, IN2 is a progressive engineering consultancy operating across Ireland, the UK, and Europe, dedicated to creating better spaces for people. For over 20 years, we have maintained a people-centric culture that encourages growth, innovation, and adaptability. Our award-winning MEP projects, and recognition as a ‘Great Place to Work’, reflect our commitment to quality, sustainability, and a supportive, inclusive work environment where individuals can thrive.

At IN2, joining our team means being part of a collaborative, high-performing, and forward-thinking organisation, where your contribution makes a real impact—and where career opportunities grow alongside our business.

About The Role

We are looking for a motivated and well-organised Bid Assistant / Administrator to join our team. This role provides vital administrative and coordination support to the bid team, helping to ensure high-quality, compliant submissions are delivered on time. The position is ideal for someone at the early stages of their career who is keen to develop experience in bids, proposals, and business development within a professional services or consultancy environment.

Bid & Tender Administration

• Provide day-to-day administrative support to the bid team
• Assist with the preparation, formatting, and collation of bid and tender documents
• Ensure submissions comply with client instructions, formatting requirements, and deadlines
• Upload and submit bids via procurement portals and client systems
• Maintain bid trackers and assist with monitoring deadlines

Coordination & Support

• Support Bid Manager and Bid Coordinators by chasing inputs and information
• Collate CVs, project experience, and supporting documents for bids
• Assist with bid meetings and internal reviews
• Communicate with internal teams to gather required information

Document & Systems Management

• Maintain bid libraries, templates, and standard response documents
• Support data entry and updates on our Net Suite system
• Assist with archiving completed bids and maintaining records
• Log feedback and outcomes following bid submissions

General Administration

• Provide general administrative support to the bids and marketing function
• Assist with framework bids, PQQs, ITTs, and expressions of interest
• Support the continuous improvement of bid processes and document control

Essential

• Strong organisational skills with good attention to detail
• Ability to manage multiple tasks and work to deadlines
• Good written and verbal communication skills
• Confident user of Microsoft Office (Word, Excel, Outlook)
• Proactive, reliable, and willing to learn
• Ability to work collaboratively as part of a team

Desirable

• Previous administrative experience (office, bids, marketing, or business support)
• Experience or interest in bids, proposals, or professional services
• Familiarity with tender portals or document management systems
• Degree or qualification in business, construction, engineering, or a related field
• Experience with Adobe In Design

We’ve put together a package that looks after your wallet, your career, and your wellbeing.

• Competitive Pay & Bonuses: A salary that reflects your worth, plus an annual bonus and pension contributions.
• Annual Leave: 22 days of annual leave, scaling up to 27 days as you grow with us (plus bank holidays).
• Flexible
  
  Hours:
  
  A 37.5-hour working week with flexible hours (8am–6pm) to suit your lifestyle.

• Personal
  
  Roadmap:
  
  You’ll have a dedicated Personal Development Plan and mentoring from our senior leaders.
• The IN2 Academy:
  Access to our internal academy, CPD support, and expert assistance in advancing your career.

• Mind & Body:
  Access to our Employee Assistance Program, annual health checks, and various fitness initiatives.
• Commute Greener:
  Cycle to Work scheme to keep active on your way to the office.

• Legendary Events:
  From our Christmas party weekend to Employee Appreciation Day and regular staff social events.
• Giving Back:
  Team-led charity initiatives.
• International Reach:
  Opportunities to work across IN2 offices in London, Dublin, Berlin, Belfast, Athlone, and Madrid.