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Administrator, , Administrative​/Clerical

Job in Belfast, County Antrim, BT1, Northern Ireland, UK
Listing for: Disability Sport NI
Part Time position
Listed on 2026-03-06
Job specializations:
  • Administrative/Clerical
Salary/Wage Range or Industry Benchmark: 28598 - 31022 GBP Yearly GBP 28598.00 31022.00 YEAR
Job Description & How to Apply Below
Position: Administrator (25 hours)

Administrator

Job Title: Administrator

Location: Based at Disability Sport NI Office, Portside Business Park, 189 Airport Road West, Belfast (with hybrid working).

Reports To: Chief Executive Officer

Salary: NJC Pay Scale:
Points 12-17 (£28,598 - £31,022) pro-rata plus 8 percent employer pension contribution. Starting point negotiable based on skills and experience.

Hours: 25 hours per week. Hours of work will be those necessary to carry out the full responsibilities of the post, some of which may be in the evening and/or weekends. Time-off-in-lieu will be allowed in respect of working evenings and weekends.

DURATION: Permanent

Background Information

Disability Sport NI is the main disability sports charity in Northern Ireland working to improve the health and wellbeing of disabled people through sport and active recreation.

We believe that every disabled person has the right to participate in all aspects of life, and are committed to building a more inclusive society where disabled people have the same opportunity as non-disabled people to lead a full, active and healthy lifestyle through sport and active recreation.

We work with people with physical, sensory and learning disabilities of all ages, and with schools, disability groups, sports clubs and District Councils to ensure that everyone can experience the social and health benefits of sport and active recreation.

We also work closely with Sport Northern Ireland and Governing Bodies of Sport to ensure that talented disabled sports people have the same opportunity as their non-disabled peers to train, compete and excel in their chosen sport on the world stage. This includes managing the development of the Paralympic sports of Boccia and Wheelchair Basketball in Northern Ireland.

From our experience over the last 25 years we know that participation in sport and active recreation can and does improve the health and wellbeing of disabled people, so we aim each year to bring the benefits of our work to more disabled people in every area of Northern Ireland. The activities of our Administrator are critically important in helping our charity achieve this aim.

Job

Purpose

The Administrator will provide comprehensive administrative, governance, finance, IT and facilities support to the CEO, Board of Directors, and staff team. The role is central to the effective day-to-day operation of Disability Sport NI and requires a high level of organisation, confidentiality, and attention to detail.

Main Duties And Responsibilities Administrative Support
  • Provide high-quality administrative and secretarial support to the CEO and staff.
  • Act as a first point of contact for the charity, responding to telephone calls, emails, and enquiries, referring them on to relevant members of staff.
  • Prepare, type, proofread and distribute correspondence, papers, reports and publications as required within agreed deadlines.
  • Arrange travel, accommodation, transport, and flights for staff as required.
  • Support the organisation of Management team meetings, including the preparation of agendas and minute‑taking.
  • Manage incoming and outgoing post.
  • Assist with the organisation of events, training courses, seminars and conferences.
  • Maintain effective electronic and manual filing and information management systems.
  • Office and Facilities Management
  • Maintain an up-to-date database of all office‑related contracts and services in collaboration with the Facilities Committee.
  • Act as the main point of contact for issues relating to the Portside Office Building, liaising with contractors, engineers and service providers as required.
  • Organise and book routine servicing and maintenance of office equipment.
  • Maintain office supplies and arrange timely ordering of stationery and consumables.
  • Manage company vans, including servicing, MOTs, insurance, the management of fuel cards and driver records.
  • Maintain and update the organisation's asset register.
  • IT Systems Support
  • Act as liaison between staff and external IT provider (Zenith), raising and monitoring support tickets.
  • Manage the administrator IT account for the charity.
  • Maintain accurate records of IT equipment, licences and systems.
  • Finance Support
  • Act as liaison between…
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