Hybrid Scheduler & Recruitment Admin

The Role

We’re looking for a Recruitment Administration assistant who enjoys learning and values teamwork. If you’re good at interview scheduling and excited to grow in a supportive environment, you might be exactly who we’re looking for.

• Manage end-to-end interview scheduling across multiple stakeholders, ensuring a smooth and timely process
• Coordinate with candidates, recruiters, and hiring managers to schedule interviews across time zones
• Handle calendar management, rescheduling, and conflict resolution efficiently
• Provide a high level of candidate care and communication throughout the interview process
• Maintain accurate updates in the Applicant Tracking System (ATS) and related trackers
• Support job postings and requisition management as required
• Assist with offer coordination and onboarding activities when needed
• Generate and maintain reports, trackers, and scheduling data with accuracy and timeliness
• Build strong working relationships with internal stakeholders and external vendors
• Ensure adherence to process guidelines and service level agreements (SLAs)
• Support ongoing process improvements and operational efficiency initiatives

• Proven experience in recruitment coordination – interview scheduling
• Strong organizational and time management skills with attention to detail
• Ability to manage multiple priorities in a fast‑paced environment
• Excellent communication and stakeholder management skills
• Proficiency in calendar tools (Outlook/Google Calendar) and ATS platforms
• Strong problem‑solving skills with the ability to handle scheduling conflicts and escalations
• Comfortable working with global teams across different time zones
• High level of accuracy, responsiveness, and accountability
• Team‑oriented with the ability to collaborate and support junior team members if required

If you don’t meet every requirement but you feel you have the right skills and potential, we want to hear from you.

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day – you get one additional paid day off each year to volunteer for a cause that matters to you
• A competitive reward and benefits package
• Flexibility in how and where you work
• Hybrid model

Details may vary slightly depending on your location, local labour law, etc.

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email  or make a member of our Talent Acquisition team aware at any time.