Receptionist, Administrative​/Clerical

Role

We are seeking to recruit a receptionist to join the team at Grant Thornton in our Belfast office. This is an excellent opportunity for an experienced and professional receptionist to become part of a busy team within a professional and fast‑paced environment. The primary purpose of the role is to provide an efficient, welcoming and courteous reception service to all clients, visitors and staff.

• Previous reception experience is essential
• Ability to confidently communicate with clients at all levels
• Computer literate, ICDL or equivalent
• Excellent professional etiquette
• Excellent communication skills
• Client service orientation/ customer care skills
• Excellent communicator and team player
• Self‑motivated and keen eye for detail
• Excellent organisational skills
• Ability to adapt to a fast paced, hands‑on environment

• Managing day to day presentation of reception and general meeting room areas
• Meeting and greeting clients in a courteous, professional and friendly manner
• Managing meeting rooms / desk bookings
• Arranging catering requirements for meetings / office events
• Provide a professional and personable service to all clients
• Reserving meeting rooms and requesting catering arrangements
• Maintaining client kitchen cleanliness and stock levels
• Operating the switchboard and directing calls in a positive and professional manner
• Managing and ordering stationery and other essential office stock
• On‑site H&S responsibilities – cover for facilities
• Using various software systems to report any maintenance issues
• Ensuring site procedures are documented and kept up to date
• Working with head office to implement initiatives within office relating to group wide programs
• Ad hoc facilities and reception administrative tasks
• Any other reasonable request